G Suite Updates

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. Quick launch summary

    Admins can now assign Google Voice numbers to users while a port is still in progress, and users can start using their assigned numbers immediately once porting is completed. Previously, admins had to wait to assign the numbers until after the port completed, and only then could the user activate the application.

    This reduces downtime for users, allowing them to start making calls more quickly and ensuring they don’t miss incoming calls once the port is complete.

    Numbers can also be assigned to auto attendants and ring groups ahead of time allowing a seamless transition once the port is complete.

    Search for and assign numbers that are in the process of being ported.

    Review number assignments for users


    Getting started

    Admins: This feature will be ON by default. During number porting, we’ll inform admins that numbers are available for immediate assignment. Visit the Help Center to learn more about porting business numbers to Voice.

    End users: There is no end user setting for this feature. Users will automatically get welcome info once the port completes.

    Rollout pace

    Availability

    • Available to all G Suite customers with Google Voice licenses

    Resources

  2. Quick launch summary

    We recently announced a new integrated workspace that brings your favorite G Suite apps closer together. We’re now rolling out this workspace to Gmail on the web and Android. Stay tuned to the G Suite Updates blog for information on the timing of the launch to iOS.

    Gmail will now feature four distinct components:
    • Mail, which has not changed and is the same Gmail experience users know and love.
    • Chat, which allows users to message individuals and small groups directly.
    • Rooms, which are spaces that include shared chat, files, and tasks to help groups more easily work on projects.
    • Meet, which features upcoming meetings that you can view and join.
    Mail,Chat Rooms and Meet tabs Gmail on mobile

    With this launch, you’ll also be able to open and co-edit a document with your team without leaving Gmail. This will make it easier for you to collaborate directly within the context of where you’re doing your work at that moment.


    In addition, we’ve introduced several new tools to help you prioritize and stay focused. You can now:
    • Assign group tasks.
    • Get notified about task updates in rooms.
    • Pin important rooms so they’re easier to find and access.
    • Set your availability to “Do not disturb."
    • Better protect your time with status notices in Chat like “Out of office.”
    • See files shared in a room.
    • See integrated search results and toggle between Email and Chat results on the web.
    • Start a new meeting or see your upcoming meetings under “Meet” on the web.

    We hope this new integrated experience in Gmail helps you stay focused, be productive, and collaborate more effectively—no matter what your workspace looks like.

    Getting started

    Admins: These features will launch to all domains with Chat preferred enabled. Chat preferred can be enabled at the organizational unit (OU) or domain level. We recommend migrating your organization all at once to avoid any disruption.

    Note, certain features included in this launch require specific services to be enabled in the Admin console. Visit the Help Center for more information about ensuring you have these services properly configured.

    End users: Visit the Help Center to learn more about turning Chat in Gmail and Meet in Gmail on or off.

    Rollout pace

    • Rapid Release domains: Gradual rollout to users (up to 15 days for full feature visibility) starting on August 12, 2020
    • Scheduled Release domains: Gradual rollout to users (up to 15 days for full feature visibility) starting on September 1, 2020

    Availability

    • Available to all G Suite customers

    Resources

     

  3. Quick launch summary 

    Today, we announced several new features that will help administrators, teachers, and students be more productive using our tools. See our Google for Education blog to learn more about these features and other upcoming launches in Google for Education

    Announced improvements to Google Classroom include: 
    • New to-do widgets:We’re adding a to-do widget for students and a to-review widget for teachers to help keep track of work in Google Classroom. Learn more
    • Join classes via link: Teachers can now send out links to classes, which students can join with a single click. This can help educators share classes anywhere they communicate with students, including in messaging platforms. Learn more
    • Student information systems (SIS) grade export:You can now export grades from Gradebook to your SIS. This can make it easier to keep track of grades in one central location. Learn more
    • Support for new languages: We’re launching Classroom in 10 additional Indian languages. Soon, Classroom will support over 54 languages globally. 
    In addition to these improvements, we’re also making other changes: 
    • Assignments now generally available:Assignments will move from beta to general availability. Learn more
    • Applied Digital Skills integration: You can now connect your Google Classroom account with Applied Digital Skills to import classes, student rosters, and assign Applied Digital Skills lessons more seamlessly. Learn more


    Who’s impacted 

    Admins, teachers, and end users 

    Getting started 

    Rollout pace 

    Availability 

    • Available to all G Suite editions. 

    Resources 

  4. Quick launch summary 

    We’re making Assignments generally available as a Core Service for G Suite for Education customers. It was previously available in beta. Assignments is an add-on for your school’s learning management system (LMS), which simplifies the process of creating and grading coursework with flexible, collaborative, and easy-to-use tools. 
    • You can use G Suite for Education tools to optimize your assignment workflows, including: 
    • Distributing personalized Google Drive templates and worksheets to students 
    • Enabling students to submit Google Drive files as assignments 
    • Analyzing student work for plagiarism and fostering authentic writing with originality reports 
    • Providing feedback and grades which sync to your LMS gradebook 
    See the Google for Education blog for more information on how Assignments brings the G Suite experience to your LMS. 


    Getting started 

    • Admins: Assignments works as a Learning Tools Interoperability (LTI) tool integrated within your LMS. It must be installed or configured in your school's LMS before any instructor or user can start using it. Visit our Help Center to learn more about how to set up Assignments for your organization
    • Instructors and end users: No action needed until Assignments is enabled by an admin. Once enabled, use our Help Center to learn more about how Assignments works

    Rollout pace 

    Availability 

    • Available to G Suite for Education and G Suite Enterprise for Education customers 
    • Not available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Nonprofits, G Suite Essentials, and G Suite Enterprise Essentials customers 

    Resources 

  5. Quick launch summary

    We’re making two changes to “knocking” (requesting to join a meeting) in Google Meet to reduce disruptions in education meetings.

    First, if a meeting moderator rejects a knock twice from the same participant, the participant will be blocked from knocking again. This means the moderator won’t see any additional knocks from that user for the duration of the existing meeting.


    Second, if the moderator ejects a participant, that participant will be unable to:
    • Rejoin the existing meeting (even if they are in-domain or on the calendar invite).
    • Knock to request rejoining the existing meeting.
    Previously, when disruptive members were ejected from a meeting, they were able to continue disrupting the meeting by either re-joining or continuously knocking.


    Note, if the moderator mistakenly ejects a participant, they can still add that participant to the meeting by manually inviting them. They can use the add person button in the people panel.


    Getting started

    Admins: There is no admin control for this feature.

    End users: This feature will be ON by default. Visit the Help Center to learn more about removing Google Meet participants.

    Rollout pace

    Availability

    • Available to G Suite for Education and G Suite Enterprise for Education customers
    • Not available to G Suite Essentials, G Suite Enterprise Essentials, G Suite Basic, G Suite Business, G Suite Enterprise and G Suite for Nonprofits customers

    Resources

  6. What’s changing

    We’re launching automatic call routing rules with ring groups in Google Voice. With ring groups, multiple people in your organization can make and receive calls from the same Google Voice number. This feature was previously available in beta and is now generally available.



    Who’s impacted

    Admins and end users


    Why you’d use it

    A ring group is a way for a team to intelligently route incoming calls to the correct person or device. This means that groups within your organization, like sales or customer service teams, can easily triage and take quick actions on ongoing calls (such as transferring to a team member or another device).


    Additional details

    Admins can customize several aspects of ring groups, including:
    • Simultaneous or random order call routing
    • Who in the ring group can make outbound calls and use the ring group number(s) as caller ID
    • What happens to unanswered calls
    • Ring group business hours 

    Check out the Help Center for more information on configuring ring groups.


    Getting started



    Rollout pace

    • This feature is available now for all users.

    Availability 



    Resources



    Roadmap

  7. What’s changing 

    In 2017, we announced that we would replace classic Sites with new Sites, and in 2019 we announced that domains will have until the end of 2021 to complete the transition. Now, we’re providing a more detailed timeline, as well as new tools to help you and your users manage the transition. 


    Timeline to fully transition to new Sites by end of 2021 

    Here’s a detailed look at the expected timeline for the transition from classic Sites to new Sites: 
    • Currently available - Classic Sites Manager, a tool which can help admins and users manage the transition to new Sites. See more details below. 
    • Starting August 13, 2020 - New Sites will become the default option for website creation. See more details below. 
    • Starting May 2021 - New website creation will no longer be available in classic Sites. This means that any new websites created in your organization will only be in new Sites. 
    • Starting October 2021 - Editing of any remaining classic Sites will be disabled. 
    • Starting December 2021 - When users try to visit a classic Site, they will no longer see the website content. Any remaining classic Sites will automatically be: 
      • Downloaded as an archive. 
      • Replaced with a draft in the new Sites experience for site owners to review and publish. 

    We’ll announce more details on each of these stages on the G Suite Updates blog over the course of the transition. Use our Help Center to learn more about the transition from classic Sites to new Sites


    Enable new Sites for users today 
    If you haven’t done so already, we recommend that you enable new Sites for all user groups that don’t already have access within your domain, and disable creation of new classic Sites. This will help reduce the number of classic Sites which get created and then need to be migrated. Your users will still be able to view and edit existing classic Sites as needed. Use our Help Center to learn more about turning on new Sites for your users


    New Classic Sites Manager tool now available 
    A new tool, Classic Sites Manager, is now available. It provides a view of your classic Sites, the ability to export a summary to Google Sheets for project management, options to convert classic Sites, and take bulk actions to archive or delete sites. Currently, super admins will be able to see and manage all classic Sites in their domain, and users will be able to see and manage classic Sites they own. Use these guides to learn more about how to use the Classic Sites Manager tool: guidance for G Suite admins, guidance for end users.

      
    New Sites the default option starting on August 13, 2020 
    Starting August 13, 2020, new Sites will become the default option for website creation. This means that if you have both classic Sites and new Sites enabled, when users go to sites.google.com, they’ll be redirected to sites.google.com/new. From there, users can see and manage new Sites, as well as create sites with new Sites. Users will still be able to use classic Sites easily by clicking the “back to classic Sites” button on the new Sites homepage. 


    Who’s impacted 

    Admins and end users 


    Why you’d use it 

    Since launching new Sites, we’ve listened to and incorporated your feedback, and top requests are now included in the new Sites experience. These include: 
    • Admin permissions that allow you to control your users’ ability to edit and create sites within your domain. 
    • Section layouts and pre-built templates that let users create websites with fewer clicks and less site creation expertise. 
    • Version history that allows users to see their edit history, revert and restore previous versions, and review the history of who made changes. 
    • New tile types that let users be more expressive with website content, including a table of contents, image carousels, collapsible text, and more. 
    • Custom URLs and publishing to an audience that let users share their website content. 
    As a result of these improvements, new Sites offers powerful features and a simple user experience so users can create websites without designer, programmer, or IT help. For example, you can learn about how customers are using Sites to support remote work and learning. Use our Help Center to learn more about how G Suite admins can use the new Google Sites


    Getting started 

    Admins: 
    • New Sites default:This change will take place by default if you have both classic Sites and new Sites enabled. You can turn new Sites on or off for users at the OU or group level. Visit the Help Center to learn more about how to enable new Sites
    • Classic Sites Manager console: Use our Help Center to learn more about the Classic Sites Manager and plan for your transition using this migration guide
    End users: 

    Rollout pace 

    New Sites default: 
    Classic Sites Manager tool: 
    • This feature is available now for all users. 

    Availability 

    • Available to all G Suite customers and users with personal Google accounts. 

    Resources 

  8. What’s changing 

    We’re improving the Android and iOS experiences for Google Docs users with two new features. These were previously available on the web, and are now available on mobile as well: 
    • Link previews, which help you get context from linked content without bouncing between apps and screens. 
    • Smart Compose,which helps you write faster and with more confidence. 

    Read our Cloud Blog post to learn more about how these and other launches can help you collaborate from anywhere, with Google Docs, Sheets, and Slides on mobile


    Who’s impacted 

    End users 


    Why it’s important 

    These launches build on other recent launches that improve the mobile user experience, including a new commenting interface in Docs on Android, dynamic email notifications for Gmail on mobile, and dark mode for Docs, Sheets, and Slides on Android

    Together, these features will help make it easier and quicker not only to read and review content on mobile devices, but also to create and collaborate on content, wherever you are. 


    Additional details 

    Link previews 
    Linked content can enrich documents with useful information, but if clicking a link means opening another window, that can be distracting and disrupt your reading flow. Earlier this year, we launched link previews on the web. Now, we’re adding link previews to mobile as well. When you click on a link in Docs, dynamic information about the content will appear. This may include the title, description, and thumbnail images from public web pages, or the owner and latest activity for linked Drive files. This can help you decide whether to open linked content while staying in-context. 

    Preview links in Google Docs on the web 


    Preview links in Google Docs on mobile devices 

    Smart Compose 

    Smart Compose on mobile will help you write documents faster and reduce the chance of spelling and grammatical errors when working on the go. When a Smart Compose suggestion appears, simply swipe right to accept it. See more in our announcement for the feature on the web

    Getting started 

    Admins:These features will be ON by default. There are no admin controls for them. 

    End users: 
    • Link previews: This feature will be on by default. There is no setting to control the feature. 
    • Smart Compose: This feature may be on or off depending on whether you have turned it on or off on the web. When enabled, you’ll automatically see suggestions; swipe right to accept a suggestion. Visit the Help Center to learn more about using Smart Compose in Google Docs

    Rollout pace 

    Link previews in Docs, iOS and Web 
    Link previews in Docs, Android 
    Smart Compose in Docs, iOS 
    Smart Compose in Docs, Android 

    Availability 

    • Link previews in Docs: Available to all G Suite customers and users with personal accounts. 
    • Smart Compose in Docs: Available to all G Suite customers. Not available to users with personal accounts. 

    Resources 

  9. Quick launch summary 

    We’re improving the mobile viewing experience for Google Slides on Android. Rather than swiping to view slides one by one, you can now: 
    • Scroll through a vertical stream of slides. 
    • Pinch to zoom to get a closer look. 
    • Easily switch to editing, presenting, or casting content. 
    This enables you to see more information at once, which can help you review slides faster. Read our Cloud Blog post to learn more about how these and other launches can help you collaborate from anywhere, with Google Docs, Sheets, and Slides on mobile.

    Getting started 

    • Admins:There is no admin control for this feature. 
    • End users: To use the feature, open a presentation in the Slides app on Android. Visit our Help Center to learn more about how to use Google Slides on Android

    Rollout pace 

    Availability 

    • Available to all G Suite customers and users with personal accounts. 

    Resources 

  10. What’s changing 

    Access checker is a feature in Gmail and Google Chat that ensures the recipients of a Drive file have permission to access it. We're now expanding Access checker to Google Slides, to make sure that anyone who is viewing or presenting a Slides presentation can play embedded videos and audio files. 

    When you insert a video or audio file that is stored in Drive into Slides, Access checker will automatically look to see if the people who have access to the presentation also have access to the audio or video file you just inserted. If they don’t, Access checker will suggest changing the permissions for the audio or video file so that all viewers, commenters, editors, and owners of the presentation will be able to see and hear its content. 

    We are also working toward launching functionality in the future that will perform an access check for all Drive video and audio files in the presentation after you share the presentation with additional users. At that point, we may suggest permission changes for multiple files used in the presentation. We will post any updates about this in-progress feature on the G Suite Updates Blog. 


    Who’s impacted 

    End users 


    Why it’s important 

    When a user can’t play videos and audio files within a presentation, it can be disruptive. When presenting, it can be an awkward or negative experience for the presenter. However, manually checking that permissions are correct before presenting or distributing a presentation is time-consuming. By adding Access checker to Google Slides, we’re making it easier to ensure all viewers of the presentation will get a complete experience. 

    Getting started 

    Rollout pace 

    • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 4, 2020 
    • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 26, 2020 

    Availability 

    • Available to all G Suite customers and users with personal accounts. 

    Resources