G Suite Updates

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. What’s changing 

    We’re moving the management of custom reporting alerts to the Security rules section of the Admin console, found at Admin console > Security > Security rules. Here, they will be listed with the “Reporting” rule type (see image below). Previously, you could manage custom rules at Admin Console > Reporting > Alerts.

    Who’s impacted 

    Admins only

    Why you’d use it 

    With the addition of custom roles, the Security rules section will provide a more consolidated view of rules and alerts available within your domain. This will make it easier to manage your rules and alerts from a single location.

    How to get started 


    • Admins: To access Security rules, click the three-line menu icon in the top left corner of the Admin console and select Security > Security rulesfrom the menu that appears. Multiple rule types are viewable including Activity rules, Reporting rules, and System defined rules. Use our Help Center to learn more about security rules
    • End users: No action needed. 


    Additional details 

    In April, we moved predefined admin alerts from the Reporting section of the Admin console to the Security rules section, listed with the “System defined” rule type label. This brings custom admin alerts to that same location.


    “System defined” and custom “Reporting” rules are now in the Security Rules list 

    Helpful links 

    Help Center: View and manage security rules 

    Availability 

    Rollout details 



    G Suite editions 
    Available to all G Suite editions.

    On/off by default?
    This change will take place by default for all domains.


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  2. Quick launch summary 

    We’re expanding the 2-Step Verification (2SV) options available for Google Accounts by offering a new USB-C Titan Security Key in the United States.

    Titan Security Keys are phishing-resistant two-factor authentication (2FA) devices that support FIDO standards. FIDO security keys are the strongest form of 2SV available, and using them can significantly reduce the risk of account hijacking. Providing a USB-C option alongside the other available 2SV methods will help make it easier for more users to protect their accounts.

    These new Titan Security Keys can also be used in Google’s Advanced Protection Program for enterprise, which is designed to protect users most at risk of targeted attacks. These can include IT administrators, business executives, and employees in security-sensitive industries such as finance and healthcare.

    USB-C Titan Security Keys are compatible with Android, Chrome OS, macOS, and Windows devices. For more information, see our post about USB-C Titan Security Keys on the Google Security Blog.


    USB-C Titan Security Key is now available 

    Availability 

    Rollout details 



    G Suite editions 
    Available to all G Suite and Cloud Identity editions.

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  3. What’s changing 

    We’re adding new features that give users more options to easily customize their charts in Google Sheets. Now you can click directly on data labels, chart titles or legends and drag to reposition them. Or you can easily delete these elements using the delete or backspace keys.

    Deleting chart elements in Google Sheets

    Repositioning chart elements in Google Sheets.

    Who’s impacted 

    End users

    Why you’d use it 

    These features give you more ways to control the look and feel of your charts. For example, you can now easily reposition data labels that overlap to avoid clutter and ensure that key data points stand out. Or you can reposition the legend inside the chart area in order to maximize chart space.

    How to get started 



    Additional details 

    When clicking on a group of items (like a set of data labels), the entire group will be selected first. If you want to drill down further (for example, to select an individual data label), simply click again on the specific element.

    Note that most chart elements can be repositioned and deleted, except those that derive their position from data. So, you can reposition elements like chart titles or legends, but data points will remain fixed.

    Also included in this launch is the ability to navigate through chart elements using your keyboard.

    • Tab: move between elements 
    • Enter: select an individual element from a group 
    • Escape: go back from an individual element to a group 
    • Arrow keys: reposition the selected elements 


    For those who use a screen reader, chart elements will be verbalized as you navigate through them.

    Helpful links 



    Availability 

    Rollout details


    G Suite editions 

    • Available to all G Suite editions 

    On/off by default? 

    • These features will be available by default. 


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  4. Quick launch summary

    You can now personalize caption text size and position while presenting in Google Slides. These features can help make captions easier to read, like ensuring all audience members can view captions in a large room. Or, you could make your text smaller to maximize the number of words on screen at once.


    While presenting, select the dropdown menu next to the Captions button on the toolbar. From there, you can then set the text size and position.


    See our Help Center to learn more about presenting Slides with captions.


    Availability

    Rollout details

    G Suite editions
    • Available to all G Suite editions

    On/off by default?
    • This feature will be available by default.

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  5. What’s changing

    Admins can now view Cloud Search usage information via charts in the Admin console and using the Stats API.

    Who’s impacted

    Admins only

    Why it’s important

    Previously, admins only had limited visibility into the usage of Cloud Search within their domains. Now, they have greater insight into things like how often applications are being used and whether all the content they need indexed is accessible.

    How to get started



    Additional details

    Specifically, you’ll be able to view Cloud Search data around active users, query volume, and number of searches. Note: these stats will be available immediately through the Stats API. Rollout details for the Admin console can be found below in the Availability section.

    Helpful links



    Availability

    Rollout details


    G Suite editions

    • Available to G Suite Enterprise and G Suite Enterprise for Education, as well as standalone Cloud Search Platform customers
    • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits


    On/off by default?

    • This feature will be ON by default.


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  6. Update (October 14, 2019): We previously stated that the Goal Seek add-on would impact the API request quota for your domain —this was incorrect. There will beno impact on API request quotas from using the Goal Seek add-on and we've updated the blog to reflect this correction.

    What’s changing

    The Goal Seek add-on for Google Sheets can now be downloaded and installed from the G Suite Marketplace.


    Populating and triggering the solve functionality for the Goal Seek add-on.

    The Goal Seek add-on running and successfully finding a solution.


    Who’s impacted

    Admins and end users

    Why you’d use it

    You can use the Goal Seek add-on to calculate the required value of a cell to achieve a desired value in another cell. This is particularly useful when conducting break-even analysis or sensitivity calculations, like determining how changing one value affects other correlated values in your sheet.

    How to get started

    Helpful links

    Availability

    Rollout details

    G Suite editions
    • Available to all G Suite editions

    On/off by default?

    Stay up to date with G Suite launches
  7. What’s changing 

    We’re making some updates to the alert center for G Suite. Admins with alert center privileges can now:

    • Leave comments on alerts. This can make it easier to collaborate during investigations and keep a record of investigation and resolution actions for an alert. 
    • Use saved filters. This can help you quickly return to specific views without applying several individual filters each session. 

    Who’s impacted 

    Admins only

    Why you’d use it 

    These new features and other recent alert center updates make it easier to find important alerts and work with colleagues to mitigate risk. By leaving comments you and your colleagues can more easily collaborate on investigations. The comments can also serve as a record of actions taken on alerts, making it easy to remember what happened.Additionally, saved filters will help personalize your experience so you can more quickly focus on alerts specific to your job function. For example, if you’re focused specifically on phishing and malware, you can save a filter to only see Gmail-related alerts.

    How to get started 




    Additional details 

    Leave comments to collaborate better 
    You can now leave comments on alerts. When you leave a comment, it will appear in the ‘Alert history’ section when you look at an alert, and can be viewed by any other admin with access to the alert. This can help you keep track of any actions taken on the alert, and can make it easier for team members to collaborate to investigate and remediate alerts. Note that comments can be deleted, but only by the user that left the comment.


    You can leave comments in the Alert history section of an alert 


    Use saved filters to personalize the alert center 
    If you have filters that you use regularly (for example, you may regularly filter for “High severity” alerts which have an “In Progress” status), you can now save these filters so you can get back to them quickly. Filters saved will be individual to each user, but you can share the URL once the filter is applied so colleagues can see the same view.


    Saved filters help you quickly access common filter views in the alert center 


    Helpful links 

    Help Center: About the alert center 

    Availability 

    Rollout details 



    G Suite editions 
    Available to all G Suite editions

    On/off by default? 
    This feature will be ON by default.


    Stay up to date with G Suite launches
  8. What’s changing

    Earlier this year, we announced that Gmail would be enforcing the MTA-STS security standard in beta. We’re now adding a diagnostics page for all admins to validate their MTA-STS configurations.

    Who’s impacted

    Admins only

    Why you’d use it

    On this page you can validate your MTA-STS and TLS reporting configuration. If any of your domains are not configured correctly, you’ll see what the suggested configuration is, making it easier to configure new MTA-STS settings.

    How to get started


    • Admins:In the Admin console, navigate to Apps > G Suite > Settings for Gmail > Advanced settings. Here, you’ll be able to validate your MTA-STS configuration.
    • End users: No action needed.

    Helpful links



    Availability

    Rollout details


    G Suite editions

    • Available to all G Suite editions

    On/off by default?

    • This feature will be ON by default.

    Stay up to date with G Suite launches
  9. Quick launch summary 

    Google Docs, Sheets, and Slides now have a new look and feel on Android devices. While there are no functionality changes, users will notice visual improvements, including a restyled document list, highly-legible typefaces, consistent controls, and updated iconography.

    This redesign is already reflected in the latest versions of the Google Docs and Slides Android Apps. It will begin rolling out to Sheets on Android today.

    Screenshots of Google Docs, Slides, and Sheets with the Material redesign.


    This Material redesign is part of a larger effort to bring consistency to the look and feel of our G Suite apps, with ease-of-use in mind. See here for more information on the Google Drive Material redesign on iOS and Android and here for the Docs, Sheets, and Slides redesign on the web

    Availability 

    Rollout details 
    G Suite editions 
    • Available to all G Suite editions 

    On/off by default? 
    • This feature will be ON by default.

    Stay up to date with G Suite launches
  10. Quick launch summary 

    The Google Device Policy app won’t support mobile devices running iOS version 9.0 or lower after the end of 2019. If your organization has advanced mobile device management (MDM) enabled, users must upgrade to iOS version 10.0 or higher to access new MDM features or to download the Device Policy app for the first time.

    We will remove support for iOS 9.0 in the first release of the Device Policy app in 2020. Therefore please ensure your users upgrade their devices before the end of the year to avoid any disruption to their work.

    Use our Help Center to find more information on minimum device requirements for Google mobile management.


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