G Suite Updates

This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
  1. New updates

    Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

    Improved suggestions when inserting links in Google Docs
    Now when you insert a link to selected text, you’ll see intelligent suggestions for Drive files, section headings, and bookmarks within your document based on the context of your selection. This makes it easier to link to the most relevant content faster, without switching applications.

    Q&A and polls now available for Google Meet on mobile devices and tablets
    Meeting participants can now see and respond to Q&A and polls on their Android and iOS devices. Q&A and polls are already launched on the web. | Learn more.

    Adding present and chat Meet safety locks for education users on mobile
    We’re giving hosts Google Workspace education meetings new meeting safety controls on Android to manage who can share their screen and who can send chat messages within the meeting. These controls were previously available on the web. | Available to Google Workspace Education Fundamentals and Education Plus customers only. | Learn more.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    New Google Meet Hardware Admin console features: peripheral status, default volume, and static URLs
    We’re adding three new features to the Google Meet Hardware section of the Admin console: peripheral status, default volume, and static URLs | Learn more.

    New Rules homepage in the Admin console makes security simpler
    We're making some updates to how you create, view, and manage rules in the Admin console. We hope this information makes it easier for admins to decide which rules to proactively implement, easier to maintain with centralized management, and easier to investigate with direct Investigation tool integration. | Learn more.

    School matches are available in originality reports for Education customers
    In addition to checking student work for matches across billions of web pages and books, originality reports can now check for matches against a repository of student work within your domain. | Available to Google Workspace Education Plus customers. Also available with the Teaching and Learning Upgrade only. | Learn more.

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

     

  2. What’s changing 

    In addition to checking student work for matches across billions of web pages and books, originality reports can now check for matches against a repository of student work within your domain. 

    Once school matches are enabled by your admin, submitted assignments will automatically be added to your school-owned private repository after an originality report is run. If a match is detected amongst other documents in the repository, the match is included as a flagged passage for the educator to review. This can make it easier for instructors to evaluate the academic integrity of the student’s work and provide them with constructive feedback. 




    Who’s impacted 

    Admins and end users 



    Why it’s important 

    School matches allow educators to compare student work within their school without compromising student privacy--with originality reports, you own your school’s repository of papers. Admins can also manually add or remove work from their school’s repository. 



    Getting started 




    Rollout pace 




    Availability 

    • Available to Education Plus customers. Also available with the Teaching and Learning Upgrade. 
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Frontline and Nonprofits, as well as G Suite Basic and Business customers 


    Resources 

  3. What’s changing

    We're making some updates to how you create, view, and manage rules in the Admin console. Specifically we're:

    • Making the Rules homepage available to all Google Workspace customers.
    • Consolidating the rules and security rules pages to make rule discovery and management easier.
    • Introducing a rule templates page, available to Enterprise Standard and Enterprise Plus customers, which helps quickly set up rules for common use cases.
    • Adding one-click rule analysis via the Investigation Tool, available to Enterprise Plus customers.
    The new Rules homepage in the Admin console

    See below for more information.



    Who’s impacted

    Admins



    Why you’d use it

    We hope this information makes it easier for admins to decide which rules to proactively implement, easier to maintain with centralized management, and easier to investigate with direct Investigation tool integration.


    Additional details


    On the new Rules homepage, admins can find information about:
    • The benefits of enabling rules with use-case based guidance for managing alerts and email notifications for Google-provided rules. 
    • The benefits of creating custom rules for other use cases including defining alerts for specific audit log events, protecting sensitive content, automating actions on specific activities, and securing devices. 
    For Enterprise Standard and Enterprise Plus admins:
    We’re introducing a new Rules Templates page. You can customize these pre-made templates to quickly set up rules for common use cases based on best practices. This includes scenarios such as preventing the sharing of sensitive personal, financial, or health information.

    For Enterprise Plus customers, we’ve enabled one-click rule analysis of activity and data protection rules with investigation tool integration directly from the list view.



    Rollout pace


    Availability

    New Rules homepage 
    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

    Data protection
    • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits customers
    Device management rules
    • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits customers

    Activity Rules
    • Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
    Investigation tool integration
    • Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

  4. Quick launch summary 

    We’re adding three new features to the Google Meet Hardware section of the Admin console: 

    Peripheral status: 
    In addition to the “Device status” column on the Device list page, we’ve added columns for connection status and peripheral status. These new columns will help you filter your device list in order to easily discover and troubleshoot issues, and identify devices with missing peripherals. 

    Additionally, there is a new column management widget which you can use to quickly create customized views and sort through your devices faster. 



    Default Volume: 
    There are two new options for setting the default volume behavior on Meet Hardware devices: 
    • Preset volume mode:You can set a numerical value between 0 and 100 that devices will automatically use at the beginning of every call. 
    • Smart volume mode: This mode will automatically determine the best volume for the room by averaging the volume set by users in the five most recent calls. 
    The default volume behavior for a single device can be set on its Device detail page. For a group of devices, use the bulk action option from the Device list page. 

    Note that end users can still modify the volume on a device according to their preference regardless of the default volume selection. 



    Static Device list URLs: 
    Device list filters will now be uniquely encoded into the page’s URL. This makes it easy for admins who are responsible for specific organizational units or devices to bookmark a customized view or share it among team members. 

    Getting started 

    • Admins:You’ll see these updates in the Admin console under Devices > Google Meet Hardware
    • End users: No action required 

    Rollout pace 

    Peripheral status and Default volume 
    Static Device list URLs 

    Availability 

    • Available to all Google Workspace customers in organizations with Google Meet Hardware
  5. What’s changing 

    You can now block all third-party API access to Google Workspace data with a new setting. This complements other available OAuth settings which help you control which third-party & internal apps access Google Workspace data

    When selected, all third-party apps are denied access to Workspace and end user data, blocking all OAuth 2.0 scopes. This also means that users cannot use their Google Workspace accounts to sign into third-party apps and websites. 

    Who’s impacted 

    Admins and end users

    Why it’s important 

    This new setting adds another layer of protection over your Workspace and end user data. Not every third party application has robust security measures in place or conforms to your security policy — by restricting third-party APIs from requesting sensitive information, such as login or email scopes, you can ensure your data and user data stays secure.

    When all third party API access is blocked, an app will not be able to access any Workspace user date, across web and mobile. If users try to authorize an untrusted app, they’ll see an authorization error message. Admins can customize this error message if they choose.

    Getting started 

    Rollout pace 


  6. What’s changing

    We’re extending the previously announced timeframe for upcoming changes to the Google Workspace storage policy. The updated timeline is:

    • June 1, 2021: High-quality photos will count towards Drive quota beginning June 1, 2021. There is no change to this timeline.
    • February 1, 2022: Any newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward storage. Existing files within these products will not count toward storage, unless they’re modified on or after February 1, 2022. Read more in our Help Center.

    Note that there are no changes to the previously announced dates for personal Google accounts.

    Who’s impacted

    Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining storage usage across your organization.

    Why it’s important

    People are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.



    We recently announced changes to the pooled storage policy for Workspace for Education customers. As a part of these updates, to empower Google Workspace admins to adapt to this model and optimize their storage, we will provide new admin tools to identify and manage how storage is used and allocated before the policy goes into effect. We’ve decided to delay the count of Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files count toward storage quotas until that tooling is in place.

    Getting started


    Rollout pace

    High-quality photos
    Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard

    Availability

    • These changes will apply to all customers with Google Workspace and G Suite licenses.

    Resources

  7. What’s changing 

    Next week, we’re launching draft responses for Google Forms in beta. When responding to a Google Form, Quiz or Quiz assignment in Classroom while signed into your Google Workspace account, your progress will automatically be saved as a draft for 30 days from your last edit or until the form is completed. 

    This beta is only available to Google Workspace for Education customers. Admins can use this form to express interest in participating in the beta



    Who’s impacted 

    Admins and end users 

    Why it’s important 

    With this new feature, you won't have to start over if you can't complete a form or quiz in one sitting, if you want to switch between multiple devices, or if your internet connection cuts out before your answers have been submitted. 

    Additional details 

    Note that during the beta, Forms will only automatically save your progress as a draft for users in your domain when they’re signed in to their Google Workspace for Education account. 


    Data location requirements 
    In order to participate in the beta, your domain cannot have data location requirements. To determine if you have data regions, use this Help Center article regarding geographic location for your data


    Feature availability 
    While this beta is only available for Google Workspace for Education customers, this feature will be made available to all Google Workspace customers later this year. We’ll provide an update on the Workspace Updates blog when this feature becomes generally available. 

    Getting started 

    • Admins: Google Workspace for Education admins can use this form to express interest in joining the beta. You’ll be notified via email once accepted into the beta and when the beta becomes available. 
    • End users: No action required. Once the beta starts, your draft responses will automatically be saved when logged in to your Google account. To view your drafted responses, simply reopen the form link when logged in to your Google account. 

    Availability 

    • Available to Google Workspace for Education Fundamentals, Education Plus, Education Standard, and Teaching and Learning Upgrade customers 
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Frontline, and Nonprofits customers 

    Resources 

  8. Quick launch summary

    We’re making some updates to the home page in the Admin console. You may notice: 
    • A new card-based interface which includes more information and links to provide quick access to common tasks. 
    • Expandable (or collapsible) cards for Users, Billing, and Domains, with quick links to common items in those areas. 
    • Reordered items to make it easier to find the most used sections and complete common tasks. 
    We hope this design will make it quicker to navigate around the Admin console, easier to find items you need to manage, and simpler to understand how Google Workspace is deployed within your organization. 

    The new admin console home page 

    The old Admin console home page 

    Getting started 

    • Admins:You’ll see the new interface when you log into the Admin console. Visit the Help Center to learn more about using the Admin console
    • End users:No end user impact. 

    Rollout pace 

    Availability 

    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

    Resources 

  9. Quick launch summary

    Now you can add these four new citation source types in Google Docs:
    • Film
    • TV Series
    • TV Episode
    • Miscellaneous
    This will make writing academic papers easier, since you won’t have to copy citations from other tools. The four new citation source types come in addition to the types you already have available, including books, websites, journal articles, and newspaper articles.


    Adding a film as a citation source

    Getting started


    Rollout pace


    Availability

    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers.

    Resources

  10. What’s changing

    We previously announced Google Workspace Frontline, our newest offering built specifically for frontline employees. Today, we’re excited to announce that Google Workspace Frontline is available for purchase through Sales and resellers, to give frontline workers secure access, on any supported device, to the information they need to be at their best.



    Who’s impacted

    Admins and end users 

    Why you’d use it

    Google Workspace Frontline can help open up communication and collaboration channels between frontline workers and corporate teams in a way that’s safe and secure, even from their own personal devices. It’s a custom solution that includes communication and collaboration apps like Gmail, Chat, Meet, Docs, Drive, and more, as well as business-grade support and security features like advanced endpoint management that help keep a company’s data secure.

    Additional details

    With Google Workspace Frontline, your employees will have access to:
    • Gmail
    • Google Calendar
    • Google Chat
    • Google Meet
    • Google Docs
    • Google Sheets
    • Google Slides
    • Google Sites

    In addition, you’ll get 2GB Drive storage per user and the ability to view content in shared drives. This offer also includes business-grade support and security features like advanced endpoint management, which enables admins to require strong mobile passcodes, set up work profiles for Android devices, manage apps forAndroid and iOS devices, and wipe devices remotely if needed.

    Getting started

    • Admins: To learn more about Google Workspace Frontline, visit the Help Center or contact our Sales team.
    • End users: Users will automatically get access to the features in Google Workspace Frontline after signing up.

    Rollout pace

    • This edition is available now.

    Availability

    • Google Workspace Frontline is available for both new and all existing customers.

    Resources