G Suite Updates

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. Quick launch summary

    We’ve added right-to-left language support in new Google Sites for the following languages:
    • Arabic
    • Farsi
    • Hebrew
    • Urdu
    When a site editor has their language set to one of the above, the site editing experience will adjust to place the editing sidebars and menus on the left-hand side of the screen.



    Similarly, once a site is published, site viewers who have their default language set to one of the above will see navigation elements like menus reversed to match the right-to-left language.

    Availability

    Rollout details

    G Suite editions
    • Available to all G Suite editions

    On/off by default?
    • This feature will be available by default.

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  2. Quick launch summary

    Earlier this year, we announced the ability to add audio to Google Slides presentations. This feature is fully available to Rapid release domains now. It’s currently rolling out to Scheduled release domains and should be fully available to all users by the end of November.

    Availability

    Rollout details


    G Suite editions

    • Available to all G Suite editions. 


    On/off by default? 

    • This feature will be ON by default.


    Stay up to date with G Suite launches
  3. What’s changing

    We’re adding support for migrating Microsoft Exchange In-Place Archives to the G Suite Migrate beta. Admins can use this new functionality to migrate the content of their user’s Exchange In-Place Archives to G Suite. Additionally, admins can:

    • Make migrated archive mail only visible in Google Vault (not Gmail).
    • Make attachments of archived mail uploaded to Google Drive only visible in Google Vault. If you turn on this setting, large email attachments will be visible in Vault (not Drive).
    • Choose how to apply labels to archive folders in Gmail.

    Who’s impacted

    Admins only

    Why it’s important

    Previously, it wasn’t possible to migrate archived email from Exchange to Gmail. This feature makes it easy for admins to migrate both active and archived email to G Suite.

    How to get started

    Helpful links

    Availability

    Rollout details
    G Suite editions
    • Available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, and Drive for Enterprise
    • Not available to G Suite Basic, G Suite for Education, and G Suite for Nonprofits

    On/off by default?

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  4. Quick launch summary

    Site editors can now insert collapsible text boxes into a new Google Site, which site viewers can click to expand. Collapsible text boxes can help condense large blocks of text, like content on FAQ or Help Center pages, allowing site viewers to quickly navigate to the most relevant information.


    To learn more about using collapsible text boxes in Google Sites, visit our Help Center.

    Availability

    Rollout details


    G Suite editions
    Available to all G Suite editions

    On/off by default?
    This feature will be available by default.

    Stay up to date with G Suite launches
  5. Quick launch summary 

    You can learn how to organize information and analyze data using the Getting Started with Google Sheets course now available on Coursera. This course is ideal for users who are new to Sheets, such as new employees being onboarded to G Suite, or students looking to sharpen their analytical skills. 

    This course is free for all users, or you can pay an additional fee for access to additional content, projects, quizzes and a course certificate. The Getting Started with Google Sheets course will be available in most countries, see here for more information about availability.

    Visit the Coursera website to access the Getting Started with Google Sheets course. To find other learning opportunities, visit the Coursera Google Cloud Learning Site.

    Stay up to date with G Suite launches
  6. Quick launch summary

    You can now set group membership deletion limits in Google Cloud Directory Sync (GCDS). By adding these limits, you can prevent accidental removal of memberships from groups, as those errors can inadvertently cause users to lose access to things like Drive files and Google Cloud Platform resources.

    Limits are not required and can be anywhere from 0-100% or any number greater than 0. Once a limit is set, if a sync attempts to delete more than that percentage or amount of members in any group, the sync will abort.



    Please make sure you are using the most up-to-date version of GCDS to access this feature.

    Availability

    Rollout details
    G Suite editions
    • Available to all G Suite editions
    On/off by default?
    • This feature will be OFF by default and can be enabled at the GCDS group level.
    Stay up to date with G Suite launches


  7. Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from October 2019.

    Archive and translated versions (coming soon for October issue)

    Stay up to date with G Suite launches
  8. Quick launch summary

    Support for live captions on Hangouts Meet was announced for the web and Android earlier this year. We’re now bringing that same captions support to the Meet iOS app.

    Please note, when you turn on captions, they will only be visible on that particular device. In order for other participants in the meeting to see captions, they’ll have to turn it on for their devices as well.

    Currently, live captions are only available in English. Additionally, captions will not appear in a recording of a meeting. Check out the Help Center to learn more about how to use captions in a video meeting.

    Availability

    Rollout details
    G Suite editions
    • Available to all G Suite editions
    On/off by default?
    • This feature will be available by default.
    Stay up to date with G Suite launches
  9. Quick launch summary

    Cloud Search is getting a new look and feel. Users will notice some visual improvements, including:
    • Interface typography that uses Google’s custom-designed and highly-legible typefaces
    • Controls (like buttons, dialogs, and sidebars) that are updated and consistent
    • Iconography that is legible and crisp, with a fresh feel



    Material Design for Cloud Search


    Material Design for Cloud Search


    Availability

    Rollout details
    G Suite editions
    • Available to all G Suite editions

    On/off by default?
    • This feature will be ON by default.

    Stay up to date with G Suite launches
  10. What’s changing 

    With this launch, all desktop devices that log in to G Suite will get fundamental device management by default. This means that when a user logs in to G Suite through any browser on a Windows, Mac, Chrome, or Linux device, the device will be registered with endpoint management. This will happen automatically upon login and does not require any other user actions or software to be installed on the device.

    When a device is registered with fundamental device management, admins can see the device type, operating system, first sync time, and last sync time in the Admin console. They can also sign the user out from that device.

    This provides the basic benefits of device management without additional costs or requiring installation of agents or profiles. We’re also making enhancements to the filters available in the device list that will strengthen our endpoint verification and Context-Aware Access functionality. See more information below.

    Who’s impacted 

    Admins only

    Why you’d use it 

    Fundamental device management provides a base level of security to every desktop device that accesses G Suite data. The device data collected can help admins make more informed security and policy decisions about how to manage the devices in their organization. More specifically, the feature will help admins to:
    • Get a clearer picture of all the devices that are accessing corporate data. 
    • Use more comprehensive data to analyze device access in the organization through reports and the security center. For example, you could use it to identify devices that require OS updates. 
    • Take remedial action to remotely sign out a user when a device is lost, stolen, or compromised.
    • Improve Context-Aware Access controls. The device inventory will be more comprehensive, and admins can use a new “Exclude Endpoint Verification” filter, which will enable admins to see which devices would not be able to access G Suite when context-aware access is deployed. 


    How to get started 



    Additional details 


    Fundamental desktop management provides device information without apps or agents 

    When fundamental device management is enabled, the admin will get information about a limited set of device properties: device type, device model, OS version, first sync, and last sync.

    This will be visible in two places in the Admin console:

    • The devices list found at Admin console > Device management > Devices > Endpoints
    • The audit section found at Admin console > Reporting > Audit > Devices

    Information about devices with fundamental device management will be listed alongside devices that use other agents to provide admins with details about devices accessing corporate data. Admins can filter the endpoint list by “Management Type” to see devices with a specific device management type, such as fundamental, endpoint verification, or Drive File Stream.

    You can filter for “Fundamental” managed devices at Admin console > Device management > Devices 

    A device page with information provided through fundamental device management 


    Limitations of fundamental device management and other endpoint verification options 
    Fundamental device management is designed to be an agentless, lightweight information collection tool. Its goal is to provide a basic data set, which can help admins make some decisions and add some controls to devices accessing their data.

    Google provides other services, which offer more detailed data and enable more comprehensive controls to admins, including endpoint verification, Chrome device management, Drive File Stream, and Google Mobile Management.

    New Endpoint Verification filter helps deploy Endpoint Verification and Context-Aware Access

    We’re also adding the ability to filter for devices without endpoint verification in the device list at Admin console > Device management > Devices. This can help admins to identify devices which are accessing corporate data without endpoint verification, and see if they’d like to install endpoint verification on any of them. This can also improve the deployment of Context-Aware Access, which relies on Endpoint Verification. By seeing users and devices without Endpoint Verification installed, admins can identify and avoid potential user disruption before turning on Context-Aware Access. 

    Helpful links 



    Availability 

    Rollout details 

    • Rapid and Scheduled Release domains
      • Extended rollout (longer than 15 days for feature visibility) starting on October 29, 2019. 
      • Rollout could take up to 6 months to reach all domains. 
      • When it reaches your domain, you’ll see the banner pictures below, and there will be a new “Management Type > Fundamental” filter option available in the endpoint devices list. 

    When the rollout reaches your domain, you’ll see this banner when you go to Admin console > Device management > Devices 

    When the rollout reaches your domain, you’ll see the “Fundamental” management type filter option at Admin Console > Device Management > Devices. 


    G Suite editions 
    Available to all G Suite editions.

    On/off by default? 
    This feature will be enabled by default.


    Stay up to date with G Suite launches