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Google Workspace Updates

This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.

  • Daily Exports for Google Drive inventory reporting is now available in open beta

    What’s changing 

    Google Drive Inventory reporting now supports scheduling a daily export of your Drive data assets to BigQuery, in addition to the existing weekly cadence. Compared to APIs, exporting inventory reports to BigQuery empowers administrators to understand their data more deeply, providing insights into how their data is classified, accessed, and used. Understanding these metrics can help admins to identify security risks, ensure compliance with regulatory requirements, and more. 


    Getting started 


    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Enterprise Standard and Enterprise Plus
    • Frontline Plus  
    • Education Standard and Education Plus 
    • Enterprise Essentials Plus 
    • Cloud Identity Premium 

    Resources 

  • Convert images to video with Veo 3 in Google Vids

    What’s changing 

    With this launch, you can upload an image into Google Vids and input a prompt to convert the image into a high quality eight-second video with sound. This experience uses Veo 3 to create dynamic and engaging content effortlessly by transforming product photography, logos, and more from static shots to engaging short videos based on your instructions. 

    Convert a product image into a dynamic video 

    Image:

    Text prompt used to animate the image: “Camera stays focused on the bag of coffee as a woman walks into frame holding a cup of coffee.” 

    Video:


    Animate an image to create an intro/outro scene 

    Image:


    Text prompt used to animate the image: "Panning shot as more workers wearing safety vests walk into the foreground." 

    Video:

    Getting started 


    Rollout pace 


    Availability 

    Regions: 
    • For now, the ability to generate a video from an image is not available in the European Economic Area, Switzerland, or the United Kingdom. 

    Available for Google Workspace: 
    • Business Starter**, Standard and Plus 
    • Enterprise Starter**, Standard and Plus 
    • Essentials, Enterprise Essentials and Enterprise Essentials Plus 
    • Nonprofits** 
    • Gemini Education or Gemini Education Premium add-on 
    • Customers with a Gemini Business*, Gemini Enterprise* add-on
    Also available to: 
    • Google AI Pro and Ultra 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 
    **For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability. 

    Resources 



  • Deliver your message with AI avatars in Google Vids

    What’s changing 

    Starting today, you can deliver a polished and consistent message by writing a script and choosing an AI avatar to deliver your content in Google Vids. 

    Simply go to vids.new, click “AI Avatars”, type a script in the AI avatar right side panel, choose a persona, and Vids will generate a video for you to preview within minutes. 

    Whether you need a reliable way to present information clearly for a dozen training videos or you don’t have time or budget to film the right spokesperson for your video, AI avatars provide a fast, consistent way to narrate your videos. Here are some examples of how you can use AI avatars to meet your video needs: 

    • Increase engagement in safety and upskilling content through training & development videos. 
    • Explain new policies and procedures for your organization with announcement videos. 
    • Create polished walkthroughs for new feature or product demo videos. 


    Who’s impacted 

    End users 

    Why you’d use it 

    This new feature provides a fast, consistent way to create polished video content — for onboarding, announcements, product explainers, and more — without the cameras or coordination headache. 

    Additional details 

    Each week you can generate up to 20 AI avatar generations. Each generation has a maximum length of 30 seconds. The current Vids session must remain open until generation is complete. Limits are subject to change, learn more here. 

    Getting started 

    • Admins: Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about turning Vids on or off for users. 
    • End users: 
      • You can choose from 12 different preset AI avatars. Each has a different look and built-in voice. When you use these AI avatars, you can add spoken content without the need to record audio. 
      • Vids is currently available in the user’s local language, but the AI features (e.g. Help me create, read-along teleprompter, AI avatars) are only available in English at this time. 
      • Visit the Help Center to learn more about getting started with Google Vids and using AI avatars in Google Vids. 

    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Business Starter**, Standard and Plus 
    • Enterprise Starter**, Standard and Plus 
    • Essentials, Enterprise Essentials and Enterprise Essentials Plus 
    • Nonprofits** 
    • Gemini Education or Gemini Education Premium add-on 
    • Customers with a Gemini Business*, Gemini Enterprise* add-on
    Also available to: 
    • Google AI Pro and Ultra 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 
    **For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability. 

    Resources 


  • Edit videos more easily using the transcript in Google Vids

    What’s changing 

    Following our recent announcement of balance sound in Google Vids, we’re excited to introduce an additional editing feature that effortlessly refines your videos and audio. 

    We know it's common for people to record themselves and later discover distracting pauses, and “uhms” and “uhs.” Or, after recording, you could decide you want to cut out an entire sentence to shorten a clip. 

    Instead of having to record the entire clip over, Gemini in Vids can now generate a transcript of your recording, and then identify and trim filler words and awkward pauses out of the transcript with one click to help you sound your best and eliminate tedious editing tasks. 

    Who’s impacted 

    End users 

    Why you’d use it 

    With transcript-based trimming, users can remove filler words, pauses, and unnecessary sections with a single click, producing a polished final video in no time. 

    Additional details 

    This feature is only available in English. 

    Getting started 

    • Admins:Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about turning Vids on or off for users. 
    • End users: 
      • To get started, go to vids.google.com in your web browser to create a new vid. 
      • Add a video or audio clip that contains speech in English. Or, record yourself using Insert > Recording, or the Record button in the righthand rail. 
      • Click on the video clip or audio track, and click the transcript editing icon and a side panel will open on the right. 
        • If the transcript is not ready, you will see a “Generating transcript…” message. 
      • Once ready, the transcript will be shown in the side panel. 
        • Filler words will be underlined and shown in red, like “uh.” 
        • Silences are denoted in parentheses with ellipses and their duration, like “(...3s).” 
      • Click on a word or silence and select “Remove.” 
      • When you play back your media, that word will be removed. 
      • Visit the Help Center to learn more about trimming video & audio transcripts in Google Vids. 

    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Business Starter**, Standard and Plus 
    • Enterprise Starter**, Standard and Plus 
    • Essentials, Enterprise Essentials and Enterprise Essentials Plus 
    • Nonprofits** 
    • Gemini Education or Gemini Education Premium add-on 
    • Customers with a Gemini Business*, Gemini Enterprise* add-on
    Also available to: 
    • Google AI Pro and Ultra 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 
    **For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability. 


    Resources 


  • Gemini in Google Sheets helps you create dynamic and easily referenced tables

    What’s changing 

    Building on the introduction of intelligent suggestions for table conversion, we’re now using Gemini to make tables in Sheets even more useful. Now, when you accept a “Convert to table” suggestion, Gemini will automatically format your data as a table and create a meaningful table name (e.g., Project_Status).

    Tables help organize your data, simplifying common tasks like sorting and filtering. They also enable the use of table references, which use the table's meaningful name in place of cell coordinates. For example, a formula like =SUM(E2:E15) becomes the more descriptive =SUM(Office_Expenses[Amount]). These names are not only easier to read and understand, but they are also easier to write, appearing in formula autocomplete suggestions as you type. 

    Crucially, table references are dynamic. The formula's range automatically expands and contracts as you add or remove rows from your table, ensuring your calculations are always up to date and accurate, without you ever needing to manually edit cell ranges again. 


    Getting started 


    Rollout pace 

    • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) currently underway 
    • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 12, 2025 

    Availability 

    Available for Google Workspace: 
    • Business Standard and Plus 
    • Enterprise Standard and Plus 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    • Google AI Pro and Ultra 

    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business*
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

    Resources 



  • Image editing now available in the Gemini app

    What’s changing 

    We’re bringing a significant update to the Gemini app for Google Workspace users: the introduction of powerful image editing capabilities. The updates will enable you to reimagine photos with prompts. 

    You can start with a generated image or upload your own, and then prompt Gemini to combine it with other photos, change the context or location, change details within the image, and more. And with an improved understanding of your instructions, it's easier than ever to bring your ideas to life with Gemini. 

    See our Keyword blog post to learn more about the major upgrade to image editing in Gemini. 

    Getting started 


    Rollout pace 

    • This feature is available now. 

    Availability 

    Available for Google Workspace*: 
    • Business Starter, Standard and Plus 
    • Enterprise Starter, Standard and Plus 
    • Education Fundamentals, Standard and Plus 
    • Frontline Starter, Standard, and Plus 
    • Essentials, Enterprise Essentials, and Enterprise Essentials Plus 
    • Nonprofits 

    Available for Google Workspace customers with these add-ons: 
    • Gemini Business** 
    • Gemini Enterprise** 
    • Gemini Education 
    • Gemini Education Premium 
    *For now, this feature isn’t available to users under 18. 
    **As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

    Resources 


  • Adding image support to Gemini in the side panel of Google Drive

    What’s changing 

    Users have been able to use Gemini in the side panel of Google Drive to summarize one or multiple documents, interact with PDFs, have focused conversations about a specific Drive folder, create files and folders, and more. However, until now, this functionality was text-based only and did not account for images saved in your Drive. 

    Similar to the recent video announcement, we’re happy to announce that Gemini can now answer questions or give you summaries about images in Drive. Here are some examples of what you can ask Gemini to: 

    • Summarize this image
    • Extract text from this image
    • Extract information from this receipt/invoice into a table
    • Generate alternate text for this image
    • Write a story about this image

    Gemini is extracting information from this receipt into a table 

    Additional details 

    This feature is currently available in English only and works best for:
    • Scanned documents like contracts, receipts, invoices, etc. 
    • Text-heavy images 

    Getting started 


    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Business Standard and Plus 
    • Enterprise Standard and Plus 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    • Google One AI Premium 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

    Resources 





  • Context-Aware Access policies can now be applied to all internal and third-party apps using OpenID Connect

    What’s changing 

    Admins can now apply Context-Aware Access (CAA) policies to apps which use OpenID Connect (OIDC), which are a subset of OAuth apps that are authenticated using Google sign-in. Admins can use a single setting to apply CAA policies to all OIDC apps by default. We are not providing per app access control for individual apps at this moment. The new OIDC setting can also be applied in monitor mode for admins to gauge potential end user impact before applying in active mode. 

    CAA creates granular access control security policies for apps based on attributes, such as user identity, location, device security status, and IP address, and they can be applied to users on personal and managed devices. Expanding CAA to encompass OIDC apps means admins can ensure their users are able to access or are blocked from accessing these apps according to the broader security parameters of their organizations. 

    Admins can configure CAA policies for OIDC apps in the Admin console under Security > Context-Aware Access > General settings 

    Getting started 

    • Admins:CAA for OIDC apps can be configured at the OU level. Visit the Help Center to learn more about context-aware access, creating context-aware access levels, and assigning access levels to third-party apps. 
    • End users:If enabled by your admin, you can access certain apps when authenticating using your Google sign-in. Or you may see a message letting you know that you cannot use Google sign-in to authenticate with certain apps or you may see remediation messages which will provide some options on how to unblock apps. 

    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Frontline Standard and Plus 
    • Enterprise Standard and Plus 
    • Education Standard and Plus 
    • Enterprise Essentials Plus 
    • Also available for Cloud Identity Premium 

    Resources 

  • Google Workspace Updates Weekly Recap - August 22, 2025

     

    Previous announcements
    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    Edit your Google Drive videos in your browser, using Google Vids
    Users now have a quicker way to start editing right from Drive, using Google Vids. With this launch, when a user is previewing their video in Drive, there will be an "Open" button in the upper right that will open the video in Vids. Vids will automatically open the video file, and from there you can further edit as you see fit. | Learn more about editing Drive videos with Vids.

    Let others easily book time with you using the new pre-configured Google Calendar booking page
    We’re excited to introduce a new way to access all your booking pages directly in the Calendar side bar. Plus, users who don’t have an appointment schedule yet will now have a pre-configured booking page. | Learn more about using the new booking pages in Google Calendar.

    Incorporate information from Calendar, Tasks, and Keep in your conversations with Gemini Live
    With this launch, you can reference Calendar, Tasks, and Keep in your conversations with Gemini Live. Gemini Live enables in-depth two way conversations to help you brainstorm ideas, explore new concepts, and more. | Learn more about using Gemini Live with Calendar, Tasks, and Keep.

    Effortlessly work with ServiceNow data across Google Chat and Sheets
    ServiceNow is now integrated with Google Chat and Sheets. With the ServiceNow and Google Chat integration, users are now able to interact directly with ServiceNow's Virtual Agent within Google Chat. With the ServiceNow and Google Sheets integration, users can bypass manual file downloads and uploads and export data from ServiceNow directly into Sheets. | Learn more about using ServiceNow with Chat and Sheets. 

    Arrow keys now move an object by a pixel distance in Google Slides
    Prior to today, when using the arrow keys to move objects in Google Slides, the object would move a great distance. To improve upon this experience, the using the arrow keys to “nudge” an object will now move by 1 pixel. | Learn more about moving objects in Google Slides. 

    Create and manage student groups using the Google Classroom API
    We are excited to announce the launch of the Google Classroom API Student Groups endpoints which enable developers to manage student groups and group members on behalf of administrators and teachers. | Learn more about using the Classroom API to create and manage student groups. 

    Listen to your documents using Gemini in Google Docs
    For those who prefer to listen to document content, we’re excited to introduce the ability to create audio versions of your documents using Gemini in Google Docs. | Learn more about listening to Google Docs.

    Improving the ISEMAIL and ISURL functions in Google Sheets
    To ensure more domains and email addresses are properly recognized by functions, we’re improving the way =ISURL() and =ISEMAIL() are evaluated to more accurately return TRUE when appropriate. | Learn more about the ISEMAIL and ISURL functions in Google Sheets. 

    Catch up on unread messages within a conversation in Google Chat
    You can currently use Gemini in Google Chat to summarize unread conversations in the Chat home view and to summarize files shared in conversations. To build upon this, we’re adding the ability to catch up on unread messages in a direct message, group conversation, or space. | Learn more about catching up on unread messages using Gemini in Google Chat. 

    Coming soon: A refreshed user interface for Google Meet hardware touch controllers, test it now in preview
    In the coming weeks, we will be introducing an updated user interface for some Google Meet hardware. To explore this upcoming feature, we encourage Admins to change the feature preview setting to enable Early preview for their devices. | Learn more about the new Meet hardware interface.

    Increased credit limit for Google AI Ultra for Business users and expanded country availability to Whisk
    With this launch, we are increasing the credit limit to use with Whisk and Flow for Google AI Ultra for Business users from 12,500 per user per month to 25,000 per user per month. | Learn more about the increased credits and expanded country availability for Whisk. 

  • Edit your Google Drive videos in your browser, using Google Vids

    What’s changing 

    Users now have a quicker way to start editing right from Drive, using Google Vids. With this launch, when a user is previewing their video in Drive, there will be an "Open" button in the upper right that will open the video in Vids. Vids will automatically open the video file, and from there you can further edit as you see fit. For example, you can then trim the clip, add music, add text, and much more. 


    Who’s impacted 

    End users 

    Additional details 

    • This feature works for these file types. Individual clips have limits of 35 minutes and 4 GB. 
    • Once Vids opens the video file, a new Vids file is created. Users will need to go through the regular steps to save/export to a non-Vids editable file. 

    Getting started 

    Admins: 
    • Vids will be ON by default and can be disabled at the organizational level. However, if Google Docs are turned OFF in your domain, Vids access will be unavailable. 
    • Visit the Help Center to learn more about turning Vids on or off for users. 

    End users: 

    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Business Starter, Standard, and Plus 
    • Enterprise Starter, Standard, and Plus 
    • Essentials Enterprise Essentials and Enterprise Essentials Plus 
    • Nonprofits 
    • Education Fundamentals, Standard and Plus 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Also available to:
    • Google AI Pro and Ultra  

    Resources