Skip to main content

Google Workspace Updates

This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.

  • Google Workspace Updates Weekly Recap - April 24, 2026

    Seamlessly join meetings on Google Meet hardware with “Connect Room”

    In December 2025, we introduced Connect room to organizations on the Rapid Release track enrolled in Early Preview Rooms. We’re excited to announce that this feature is now rolling out to all Workspace customers with Google Meet hardware. | Learn more about how to seamlessly join meetings on Google Meet hardware with “Connect Room”.

    Introducing Workspace Intelligence, with admin controls

    We announced Workspace Intelligence, an underlying AI system that provides Gemini with a real-time understanding of your work across Google Workspace. | Learn more about Workspace Intelligence, with admin controls.

    New Gemini capabilities in Google Docs help you go from blank page to brilliance

    We’re reimagining the AI writing experience in Google Docs to help you move from a blank page to a finished document faster than ever. Google Docs is evolving from a traditional word processor into a collaborator that understands your organization’s context. | Learn more about the new Gemini capabilities in Google Docs help you go from blank page to brilliance.

    Build and edit complex spreadsheets with Gemini in Google Sheets

    We’re excited to introduce new Gemini in Sheets capabilities that enable you to build and edit entire spreadsheets using simple natural language. | Learn more about how to build and edit complex spreadsheets with Gemini in Google Sheets.

    Paste and convert unformatted text into Google Sheets tables with Gemini

    We're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables. | Learn more about how to paste and convert unformatted text into Google Sheets tables with Gemini.

    Effortlessly automate data entry in Google Sheets using Fill with Gemini

    We're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. | Learn more about how to effortlessly automate data entry in Google Sheets using Fill with Gemini.

    Faster performance and doubled cell limits in Google Sheets

    We’re committed to continuously improving Sheets to ensure it is a powerful, responsive, and scalable spreadsheet tool for your needs. To that end, we’re announcing significant performance improvements across the entire Sheets experience, especially for larger data sets, making it faster than ever to import, analyze, and manage your data. | Learn more about the faster performance and doubled cell limits in Google Sheets.

    Ask Gemini in Drive now generally available

    In March, we announced a beta for Ask Gemini in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about how to ask Gemini in Drive now generally available.

    AI Overviews in Drive now generally available

    In March, we announced a beta for AI Overviews in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about the AI Overviews in Drive now generally available.

    Create custom branded avatars in Google Vids with Nano Banana 2

    You can now brand your custom avatars in Google Vids by uploading a logo of your choice and using the power of Nano Banana 2 to refine how it appears on screen. You now have the creative control to ensure your AI-generated presenters align with your organization's visual identity. | Learn more about how to create custom branded avatars in Google Vids with Nano Banana 2.

    Search faster and smarter with AI Overviews in Gmail search

    With AI Overviews in Gmail search, you can now ask natural language questions in Gmail’s search bar and get concise summaries and answers without digging through emails. | Learn more about how to search faster and smarter with AI Overviews in Gmail search.

    Introducing data import: An easier, faster, and higher-fidelity migration to Google Workspace at no additional tool cost

    We are excited to announce the general availability of our new Google Workspace data migration tool for enterprises: Data import. | Learn more about the new Data import: An easier, faster, and higher-fidelity migration to Google Workspace at no additional tool cost.

    Use your Gems in your Google Workspace Studio flows

    We are integrating Gems into Google Workspace Studio as a step that you can add to your flows. | Learn more about how to Use your Gems in your Google Workspace Studio flows.

    The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.

  • Use your Gems in your Google Workspace Studio flows

    We are integrating Gems into Google Workspace Studio as a step that you can add to your flows.

    The Ask a Gem step allows you to have your flows send a prompt to private Gems to automate tasks like creating summaries or writing documents. You can use any Gem with Drive files in its knowledge base (Gems with Google Photos or other file types will not appear in Studio).

    Use the Ask a Gem step to send prompts to Gems

    Getting started

    Note: Through June 1, 2026, Workspace customers have promotional access to higher limits for Workspace Studio, allowing users to experiment with Studio features. Per-user usage limits will apply after that date.

    Rollout pace

    Availability

    • Business:Business Starter, Standard, and Plus
    • Enterprise: Enterprise Standard and Plus
    • Education:Education Fundamentals, Standard, and Plus
    • AI Add-ons: AI Expanded Access*; AI Ultra Access*; Google AI Pro for Education
    • Other Add-ons:Teaching and Learning
    *Starting June 1, 2026, users with AI Expanded Access and AI Ultra Access licenses will have higher limits on usage of Workspace Studio.

    Resources

  • Introducing data import: An easier, faster, and higher-fidelity migration to Google Workspace at no additional tool cost

    For enterprises, data migrations and change management for a new productivity and collaboration platform can feel daunting and create business disruption across the organization. Not anymore. Today, we are excited to announce the general availability of our new Google Workspace data migration tool for enterprises: Data import.

    With data import, enterprise organizations will be able to achieve easier, faster, and higher-fidelity data migrations than before for emails, calendars, and contacts – all at no additional tool cost. Moreover, the substantial time and cost-savings to IT teams will free up their bandwidth and budget to prioritize other business critical tasks.

    Data import provides:

    • Ease of use: A turnkey, scalable cloud-native solution that can be accessed and deployed directly from the admin console.
    • Quicker speeds and accuracy: Finish importing data sooner with faster migration speeds from parallelization and improved algorithms.
    • No additional tool cost to use:No additional infrastructure costs for Google Cloud Platform (GCP) during migration or licensing costs for third-party data migration tools.


    Additionally, customers will have access to a new migration planning utility that will help improve their change management and data migration forecasting. The migration planning utility is available to provide migration timeline estimates and organize user data into speed-optimized batches. This offers customers zero-friction discovery and data-driven planning when undertaking large scale enterprise migrations from Microsoft 365 to Google Workspace.

    Additional details

    Data import and the migration planning utility are now available to accelerate enterprise-scale data migrations for Microsoft Exchange Online, with additional support for OneDrive, SharePoint Online, and Teams coming soon.


    Getting started

    Rollout pace

    Availability

    • Business:Business Starter, Standard, and Plus
    • Enterprise: Enterprise Standard and Plus
    • Education:Education Fundamentals, Standard, and Plus
    • Other Editions:Essentials Starter, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofit

    Resources

  • Search faster and smarter with AI Overviews in Gmail search

    Your inbox is full of critical information that you need to get your work done, but uncovering it shouldn't mean running endless searches just to sift through fragmented email threads. With AI Overviews in Gmail search, you can now ask natural language questions in Gmail’s search bar and get concise summaries and answers without digging through emails.


    In the Gmail search bar, type in questions such as:

    • “What are the performance improvements Owen mentioned?”
    • “What are the milestones we agreed to for “Project Astro”?
    • “Which invoices have I already paid and which are still outstanding to Sandbox Supplies?”
    • “What were the latest comments from the UX deck?”
    • “What are the details of my upcoming trip to New York?”
    You’ll get instant summaries that pull context from across multiple conversations. No more searching your inbox for scattered details—just the answers you need, right when you need them.

    Note that we previously launched this feature to users with Google AI Pro and Ultra subscriptions; we’re now bringing it to business and education users with eligible licenses (see availability below).

    Getting started

    Rollout pace

    Availability

    • Business:Business Starter, Standard, and Plus
    • Enterprise:Enterprise Starter, Standard, and Plus
    • Consumers: Google AI Pro and Ultra
    • Other Editions:Frontline Plus
    • AI Add-ons: Google AI Pro for Education

    Resources

  • Create custom branded avatars in Google Vids with Nano Banana 2

    Starting today, you can brand your custom avatars in Google Vids by uploading a logo of your choice and using the power of Nano Banana 2 to refine how it appears on screen. You now have the creative control to ensure your AI-generated presenters align with your organization's visual identity.

    • Brand consistency:Upload logo assets to ensure your avatars represent your brand accurately across all videos.
    • Nano Banana 2 refinement:Use Google’s latest models to adjust sizing and placement of logos to fit the style of your video.
    • Simple collaboration: Save your branded custom avatar in each Vid so collaborators can generate with the same speaker, ensuring consistency.
    Sample of Vids branding as enamel pin

    Sample of Google branding on t-shirt

    UX of avatar branding

    Getting started

    Rollout pace

    Availability

    • Business:Business Starter*, Standard, and Plus
    • Enterprise:Enterprise Starter*, Standard, and Plus
    • Education:Education Plus*
    • Consumer:Google AI Pro and Ultra
    • Other Editions: Essentials, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofits*
    • AI Add-ons:AI Expanded Access**; AI Ultra Access**; Google AI Pro for Education
    • Other Add-ons:Teaching and Learning*
    *For a limited time, at least through May 31, 2026, Business Starter, Enterprise Starter, Nonprofit, Education Plus, and Teaching and Learning add-on accounts can access generative AI features in Vids. Learn about Google Vids availability.

    **Users with AI Expanded Access and AI Ultra Access licenses will have higher limits on usage of avatars in Google Vids.

    Resources

  • AI Overviews in Drive now generally available

    In March, we announced a beta for AI Overviews in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.

    Instead of searching through endless files and opening dozens of tabs to find the information you need, you can now get instant answers right at the top of your search results. Gemini does the heavy lifting for you, scanning your documents to provide clear, reliable summaries.

    Here is how it helps you work smarter:

    • See the big picture: Get a quick summary of information pulled from multiple files without needing to open each one.
    • Ask naturally: There’s no need to use complicated search tricks. Just ask a question as you would to a colleague, like "What’s in our Spring 2026 catalog?"
    • Get the right answer:Gemini automatically understands what you’re looking for, whether it’s a quick fact, a project summary, or a list of specific documents, and adjusts its response to match.
    • Dig deeper with ease: If you need more information, you can go from a quick summary to a deeper conversation with Gemini in just one click.

    Getting started

    Rollout pace

    AI Overviews in Drive in English:


    AI Overviews in Drive in 28 additional languages:

    Availability

    • Business: Business Standard and Plus
    • Enterprise: Enterprise Standard and Plus
    • Consumer:Google AI Pro and Ultra
    • AI Add-ons: Google AI Pro for Education

    Resources

  • Ask Gemini in Drive now generally available

    In March, we announced a beta for Ask Gemini in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.

    Google Drive isn’t just a place to store your work, it’s now the place to understand it. We’ve reimagined the experience with Gemini now offering a dedicated, immersive workspace designed for deep focus. You can now engage in high-context, multi-turn conversations to efficiently explore and understand content across Drive, Workspace apps, and the web.

    Whether you are synthesizing years of client proposals or uncovering hidden customer trends, Ask Gemini in Drive provides a holistic view of your entire body of work.

    Key features include:

    • Dedicated conversations: Engage in focused discussions about specific sets of files and folders. By grounding your questions in the relevant content, you get more precise, actionable answers.
    • Drive projects: Organize your work more effectively with Drive projects. This new feature in Drive allows you to curate related files and folders into a central, always up-to-date, and shared knowledge base, making it easier to manage complex workflows and keep your team aligned.
    • Persistent conversation history: Easily pick up where you left off. Your past chats are saved, allowing you to quickly revisit previous insights about specific folders or projects without starting over.
    • Secure and compliant: Ask Gemini in Drive and projects are built directly into the Drive architecture, it never copies or replicates your files. It honors your existing data protection and security controls, including access permissions, DLP policies, and IRM, ensuring Gemini only accesses content you are authorized to see.

    Find and understand information across your Drive files, Workspace apps, and the entire internet

    With this launch, we’re also expanding language support. Ask Gemini in Drive will roll out to all 29 languages currently supported in the Gemini side panel over the coming weeks (see the Rollout pace section below for more details).

    Getting started

    Rollout pace

    Ask Gemini in Drive in English:

    Ask Gemini in Drive in 28 additional languages:

    Availability

    • Business:Business Standard and Plus
    • Enterprise: Enterprise Standard and Plus
    • Consumer:Google AI Pro and Ultra
    • AI Add-ons: Google AI Pro for Education

    Resources

  • Faster performance and doubled cell limits in Google Sheets

    We’re committed to continuously improving Sheets to ensure it is a powerful, responsive, and scalable spreadsheet tool for your needs. To that end, we’re announcing significant performance improvements across the entire Sheets experience, especially for larger data sets, making it faster than ever to import, analyze, and manage your data.

    Some of the key Sheets journeys we’ve optimized to help you work with larger datasets more efficiently include:

    • Get started faster:You can now open and start working in large spreadsheets (1M+ cells) up to 30% faster. 
    • Rapid data analysis:You can now filter large spreadsheets (1M+ cells) up to 60% faster.
    • Easier formatting: You can now apply conditional formatting to large spreadsheets (1M+ cells) up to 60% faster.
    These enhancements are part of our broader effort to ensure a smooth experience even as your spreadsheets grow in complexity.

    Beta now available: Sheets capacity doubled to 20 million cells

    Alongside faster analysis, we’re opening a new beta program to give users early access to doubled cell limits in Google Sheets—from 10 million cells to 20 million cells. This limit applies to new, existing, and imported files. Fill out the form to register your organization for the beta program and double Sheets limits.

    Getting started

    Rollout pace

    Availability

    • Available to all Google Workspace customers and users with personal Google accounts

    Resources

  • Effortlessly automate data entry in Google Sheets using Fill with Gemini

    We're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. Fill with Gemini infers your intent, allowing you to populate data 9x faster than manual entry for 100-cell tasks.*

    Whether you need to extract information from the web or categorize existing data, Fill with Gemini handles the heavy lifting, eliminating the need for complex formulas. For example, a marketing team can use it to automatically generate suggested responses based on customer feedback messages, or a small business owner could use it to quickly fill out product details just by describing what they need.

    Fill with Gemini offers two ways to enrich your data, saving you time and effort:

    • Drag-and-drop:If your column has at least one completed cell, you can use a new drag entry point to fill the column based on the context of the table.
    • Prompt-based filling: For empty multi-cell selections, you can use a one-click entry point to "Fill" the range. You can either automatically fill cells when a column has at least one completed cell or write a custom prompt to fit your specific needs.


    *Data based on a 95-participant study comparing manual entry against Fill with Gemini on a 100-cell task.

    Getting started

    Note: Through July 15, 2026, Workspace customers will get promotional access to higher limits for AI function in Google Sheets, allowing users to experiment with these features. Per-user usage limits will apply after that date; we’ll provide more information in the Help Center in advance of updated usage limits going into effect.

    Rollout pace

    Availability

    • Business: Business Standard and Plus
    • Enterprise:Enterprise Standard and Plus
    • AI Add-ons:AI Expanded Access*; AI Ultra Access*; Google AI Pro for Education
    • Consumer:Google AI Pro and Ultra
    *Once promotional limits are no longer in effect, users with AI Expanded Access and AI Ultra Access add-on licenses will have higher limits on usage of AI function in Google Sheets.

    Resources

  • Paste and convert unformatted text into Google Sheets tables with Gemini

    We're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables.

    Manually formatting and organizing unformatted data in spreadsheets can be a tedious, time-consuming task. Now, when you paste content like bulleted lists, freeform text, or JSON we surface a “Convert to table” button which leverages Gemini to turn your pasted content into a table with just a single click. This helps to streamline data entry so you can move to analysis faster.

    Getting started

    Rollout pace

    Availability

    • Business:Business Standard and Plus
    • Enterprise: Enterprise Standard and Plus
    • Education:Google AI Pro for Education
    • Consumer:Google AI Pro and Ultra

    Resources