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Google Workspace Updates

This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
  1. 1 New update

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    Make a space discoverable to a target audience using the Google Chat API 
    Earlier this year, we introduced the option to create discoverable spaces using the Google Chat API through the Google Workspace Developer Preview Program. We’re excited to announce this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release domains and Scheduled Release domains | Available to all Google Workspace customers. | Learn more about discoverable spaces.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Stay on top of shared Drive files with automatic digest emails 
    If you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed, we’ll send you a reminder email that summarizes the files. | Learn more about automatic digest emails for Drive files. 

    Adding audit logs for Gemini for Google Workspace activity 
    We’re introducing the ability for admins to see new audit logs in Google Drive for activity triggered by Gemini for Google Workspace. | Learn more about audit logs for Gemini. 

    Google Meet add-ons are now available on Android devices 
    We’re expanding access to Google Meet add-ons, now to Android devices, so you can find, install, and use third and first-party applications right from within the Meet app. | Learn more about Meet add-ons. 

    Updated design for meeting controls in Google Meet 
    Google Meet is gradually improving and modernizing the in-call experience with the Material 3 Design System. This week, we are announced the first update, which is specific to the lower bar of in-call controls in Meet. | Learn more about updated designs for meeting controls in Google Meet.

    Google Classroom now supports grade category and co-teacher imports from SIS partners
    Starting this week, teachers can now import their grade categories and co-teachers from their linked SIS. | Learn more about import grading categories or co-teachers

    Google Meet now supports high definition video for meeting recording and devices 
    Full HD video content is now available for recorded meetings and sending full HD video is now available on all computers with 1080p cameras. Learn more about new video support in Meet.


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   


  2. What’s changing 

    Full HD video content is now available for recorded meetings 
    For recorded meetings in Google Meet, we’re increasing the maximum resolution for the speaker’s video feed from 720p to 1080p. Meet already supports 1080p recordings for presented content — together, these enhancements increase viewing quality of meeting recordings. 


    Sending full HD video is now available on all computers with 1080p cameras 
    We’re also pleased to announce that 1080p video resolution is now available on all computers with a 1080p capable camera. 1080p resolution is off by default and requires the user to opt-in via the settings menu. Note that 1080p is only sent when recording is enabled or when one or more users have pinned the 1080p-enabled user on a screen large enough to render the 1080p video feed. In those specific scenarios, additional bandwidth will be required to send 1080p video, and Meet will automatically adjust the resolution if the device is bandwidth constrained.


    Getting started

    • Admins: 
      • Video content and screen shared content in meeting recordings will be in 1080p by default. Visit the Help Center to learn more about turning Meet recording on or off for your organization.
      • Note that there is no admin control for sending 1080p video. It is off by default and requires the user to opt-in. 

    Rollout pace

    Availability

    Full HD video for meeting recordings:
    • Available for Google Workspace:
      • BusinessStandard and Plus
      • Enterprise Essentials and Essentials Plus
      • Enterprise Starter, Standard, and Plus 
      • Education Plus and the Teaching & Learning Upgrade

    Sending Full HD video on computers with 1080p cameras:
    Available for Google Workspace
    • Business Standard and Plus
    • Enterprise Starter, Standard, and Plus
    • Education Plus and the Teaching and Learning Upgrade
    • Enterprise Essentialsand Essentials Plus
    • Google One subscribers with 2TB or more storage space


  3. What’s changing

    Since the beginning of this year, educators have been able to easily import students from their student information system (SIS) to Google Classroom using OneRoster. Today, we’re introducing the option for teachers to import their grade categories and co-teachers from their linked SIS. 

    Once an admin establishes a connection between their district SIS and Google Classroom, teachers can manually link new or existing Google Classroom classes to their SIS, then use the connection to export grades, import students rosters, and now, import grading categories or co-teachers. 


    Getting started 

    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Education Plus and the Teaching & Learning Upgrade 

    Resources

  4. What’s changing 

    Google Meet is gradually improving and modernizing the in-call experience with the Material 3 Design System. Today we are announcing the first update, which is specific to the lower bar of in-call controls in Meet. The controls will feature refreshed colors and dynamic shapes to highlight when you're muted or when the controls are active. Note that this is strictly a design update and that there are no changes to functionality. 


    You’ll see these updates when: 


    BeforeAfter


    Additional details

    We’ll be rolling out more updates over the course of the next year that will not only improve the look and feel of Meet, but help you discover and access meeting features quicker in a more intuitive way. Stay tuned to the Workspace Updates blog for more information.


    Getting started

    • Admins:There is no admin impact or action required.
    • End users: You’ll notice these improvements automatically. Visit the Help Center to learn more about meeting controls

    Rollout pace

    Users with personal Google accounts
    • Extended rollout (potentially longer than 15 days for feature visibility) starting on Jun 11, 2024
    Google Workspace users
  5. What’s changing 

    We’re expanding access to Google Meet add-ons, now to Android devices, so you can find, install, and use third and first-party applications right from within the Meet app. Meet add-ons were already available on desktop devices. Expansion to Android devices gives users more flexibility in accessing third-party apps while they’re using Meet on the go. Meet add-ons on Android devices can be found in the “Activities” panel, where you typically see features like polls and Q&A. If you have desktop add-ons that are not currently available on mobile, they’ll be categorized as “Unavailable.”

    Add-ons in the activity panel




    Getting started

    • Admins: 
      • The visibility of add-ons is controlled by the supplemental add-on setting, which has separate toggles for the visibility of Google add-ons and featured third-party add-ons. You can review your configuration by going to Apps > Google Workspace > Settings for Google Meet > Meet video settings.

      • Important note:this setting governs add-on availability for both the desktop and Android app. How you configure this setting will determine what types of add-ons your users will see. If you turn these settings off, they will not see any add-ons. Due to the nature of this rollout, we recommend that admins review and adjust their supplemental add-on settings after rollout has completed (about three weeks from now).

      • Visit the Help Center to learn more about the supplemental add-ons setting for Google Meet



    The supplemental add-ons setting in the Admin console
    • End users: Depending on how your admin has configured your experience, you may or may not be able to access add-ons in Google Meet using your Android device. Visit the Help Center to learn more about using add-ons with Google Meet.

    Rollout pace*

    *We will eventually add the “Featured” category and “Get add-ons” (plus sign) button to align with the desktop experience. We'll share more info on the Workspace Updates blog when available.

  6. What’s changing 

    In addition to the recent announcement of audit logs for API-based actions, we’re introducing the ability for admins to see new audit logs in Google Drive for activity triggered by Gemini for Google Workspace. 

    For example, if Gemini for Google Workspace accesses data from a set of files in response to a user query, an ‘item content accessed’ event is generated for each of the accessed files in the Drive log events. 


    Who’s impacted 

    Admins 


    Why it matters 

    These new audit logs offer admins greater transparency into how Gemini for Google Workspace and Gemini apps leverage your content from Drive, providing granular visibility for security and compliance. 

    Gemini leverages the content of your Drive to provide more personalized responses based on your prompts. These logs focus on instances where Gemini specifically accesses Drive files on behalf of users to fulfill their requests. 


    Getting started 

    Rollout pace 

    • This feature is now available. 


    Availability 

    Available for Google Workspace: 
    • Gemini Business, Enterprise, Education, Education Premium 

    Resources 

  7. What’s changing

    We’re introducing a new feature that helps you track your shared Drive files through a new email digest. 

    If you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed, we’ll send you a reminder email that summarizes the files. This is particularly useful if you’re having a busy week or if you just got back to work after having time off. 

    The digest email will include information about the unviewed files that were shared with you and a link to “See more activity” on the Drive Activity page. 
    Stay on top of shared Drive files with automatic digest emails


    Getting started 

    • Admins:There is no admin control for this feature. 
    • End users: This feature will be ON by default and you will automatically receive emails if you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed. To adjust your settings for the email digest, go to your digest email > scroll to the footer > click on “unsubscribe here”. You can also do this by going to drive.google.com > Settings > Notifications > “Get summaries about recent files shared with you via the Drive digest". 

    Rollout pace 

    Availability 

    • Available to all Google Workspace customers 

    Resources 

  8. 2 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    Switch between edit, view and comment mode in Google Slides 
    We’re making it easier for you to switch between different modes in Google Slides. For example, if you’d like to hide comments within a presentation or avoid accidental edits, you can switch to view mode. Choosing commenting mode hides all options associated with editing, but still allows you to read and add comments. To change your mode, navigate to the View > Mode > select a mode. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 20, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about switching view mode on Google Slides
    Switch between edit, view and comment mode in Google Slides


    Scroll and zoom while presenting in Google Meet 
    When you’re presenting in Google Meet, you can now scroll and zoom in or out on your content directly from Meet. This eliminates the need to switch between tabs, helping you focus more on delivering your presentation. | This feature is available now for all Google Workspace customers. | Learn more about presenting during a meeting.
    Scroll and zoom while presenting in Google Meet


    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Stay up to date on important changes in your Google Sheets 
    In order to provide greater visibility into spreadsheet changes most relevant to your workflow and help enable more efficient team communication, we’re introducing conditional notifications. | Learn more about conditional notifications. 

    Request to join spaces in Google Chat 
    To make it even easier to more broadly share information, build communities and foster discussion across your organization, we’re introducing the ability for users to request to join a space upon receiving a link to that space. | Learn more about joining spaces. 

    Rollout Update: framing support for Series One Desk 27 and Board 65 devices and remote controlled devices 
    We recently announced several updates related to framing options on Google Hardware devices and have provided update rollout information. | Learn more about the rollout update.


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   




  9. What’s changing

    We recently announced several updates related to framing options on Google Hardware devices. One of these updates was adding framing support for Series One Desk 27 and Board 65 devices, as well as remote controlled Meet hardware devices. We’d like to provide update rollout information for this feature: 

    Getting started

    • Admins: There is no admin control or action required.
    • End users: Visit the Help Center to learn more about using device-based framing.

    Availability

    • Available to all Google Workspace customers with Google Meet hardware devices

    Resources


  10. What’s changing

    Currently, to join a private space in Google Chat, a space member must invite or add you to the space. To make it even easier to more broadly share information, build communities and foster discussion across your organization, we’re introducing the ability for users to request to join a space upon receiving a link to that space. 
    Request to join page

    Getting started 

    • Admins:There is no admin control for this feature. 
    • End users: 
      • To share a space, copy the space link by going to the space header > dropdown menu > ‘Copy link to this space’.
      • To request to join a space, click on the space link > ‘Request to join’.
      • Note that users outside of your organization will not be able to join a space in your domain, even with the shared link.
      • Space managers receive requests via a private message from the Google Chat App and have the option to approve or deny the request.
      • Visit the Help Center to learn more about joining a space in Google Chat.
    Space managers see incoming request via private message


    Rollout pace 

    Web:
    Mobile:

    Availability 

    • Available to all Google Workspace customers and Workspace Individual Subscribers 

    Resources