G Suite Updates

This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
  1. New updates 

    There are no new updates to share this week. Please see below for a recap of published announcements. 


    Previous announcements


    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Improved meeting quality when joining on virtual machines 
    If you use a Virtual Desktop Interface (VDI) such as Citrix or VMWare to join Google Meet calls, you’ll notice an increase in video and audio quality. Meet will now detect whether you’re joining from a VDI and automatically adjust for the best performance. | Learn more


    Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results 
    It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers only. | Learn more.



    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

  2. What’s changing

    If you use a Virtual Desktop Interface (VDI) such as Citrix or VMWare to join Google Meet calls, you’ll notice an increase in video and audio quality. Meet will now detect whether you’re joining from a VDI and automatically adjust for the best performance. This optimization will also help cut down on the demand put on your VDIs, such as CPU, GPU, and memory usage, helping improve meeting quality and overall performance. 


    Getting started 

    • Admins: Ensure Google Meet can detect that it’s running inside a virtual machine (VM) by enabling the Enterprise Hardware Platform API policy in Chrome. Visit the API page and the Help Center to learn more about how to set Chrome policies for users or browsers and use VDIs with Google Meet
    • End users: There is no end user action required — Google Meet will automatically optimize your experience when using a VDI. 


    Rollout pace 



    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 


    Resources 

  3. What’s changing

    It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities: 
    • Faceting support for integer type fields, such as priority levels for support tickets or the number of pages in a document 
    • Out of the box Faceting support for document size, document creation, and custom date fields 
    • New default reserved operators for document size and created date fields
    • Simplified Query API response with filters being directly provided in the response 

    Expanding filter options creates a more user friendly search experience, making it easier and faster to narrow search results to the most relevant documents. 


    Getting started 

    • Admins and developers: See our developer documentation for more information about using new facet enhancements
    • End users:There is no end user action required. You will automatically see new filter options once your admin has configured them 

    Rollout pace

    • This feature is available now for all users. 

    Availability 

    • Available to Google Cloud Search Customers

    Resources 

  4. New updates 

    Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



    Resizing Pivot Tables in Google Sheets
    We’re excited to announce a requested feature that allows you to resize the pivot table editor side panel when creating or editing a pivot table. This functionality is especially useful when the names of columns or fields are too long and you want to see the text in its entirety. | Learn more.

    Improved search results based on recent search activity in Gmail
    In July, we announced better search and suggestion options in Gmail. Now, when using Gmail on the web, this also includes better search results based on your recent search activity in Gmail. This enhancement to Gmail search makes results more relevant and contextual. | Learn more


    Share Google Docs, Sheets, and Slides files in Google Meet chat 
    Earlier this year, we announced the ability to join or present to a Google Meet call from Google Docs, Sheets, or Slides. Now, if you are presenting or joining a meeting from a file, you can easily share that file with meeting attendees through in-meeting chat. With this update you’re able to grant access to a document, spreadsheet, or presentation to all or select meeting attendees, allowing everyone in the meeting to collaborate while having a conversation. | Learn more

    Previous announcements


    There are no previous announcements to share this week. For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).




  5. New updates 

    Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



    Drag content from Google Slides into other apps on Android
    Over the last several months, we’ve added numerous new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices. This week, we’ve launched the ability to easily drag text and image content from Google Slides into other apps on Android. | Learn more.

    Improving drag & drop on the Google Drive Android app
    Earlier this year, we launched drag & drop in Drive, allowing you to quickly upload files by dragging and dropping them into the app. This week, we’re improving this feature by enabling you to also drag & drop files and folders around in your Drive to move their location as you see fit. This can be done either in the two-window view or in the single app view. | Learn more


    Full mouse support now available on Google Docs Android App
    Expect full mouse support while using Google Docs on Android that will mirror mouse behavior on the web. For example, clicking and dragging across text will now select that specific text instead of panning the entire document. 


    Previous announcements


    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



    Concentrate or disconnect with scheduled Do Not Disturb on Google Chat
    You can now set a recurring schedule so you are not disturbed by Chat notifications on web, Android, and iOS. | Learn more


    Use Access Approvals to control data access during support or maintenance 
    This week, we introduced Access Approvals, which builds on Access Transparency and Access Management. Access Approvals allows customers to explicitly approve or deny Google employees access to data during support and general maintenance. Access approvals will be rolling out over the course of the next several weeks. | Access Approvals is part of Google Workspace Assured Controls, which is available as an add-on for Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative. | Learn more.


    New Consolidated Controls Page for Google Takeout
    Beginning November 15, 2022, admins can manage Takeout settings from a new consolidated controls page, located at Admin console > Account > Google Takeout > User access to Takeout for Google services. We anticipate the new page to be fully rolled out within the next few weeks. | Learn more


    Sharing suggestions in Google Drive make collaborating easier
    We've made it easier to share files with the people you typically share with in Google Drive. With this feature, suggested recipients will appear in the sharing dialog to speed up collaboration across your organization. | Learn more



    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

  6. What’s changing

    Starting today, we’re making it easier to share files with the people you typically share with in Google Drive. With this feature, suggested recipients will appear in the sharing dialog to speed up collaboration across your organization.

    Getting started 


    Rollout pace 


    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
    • Not available to users with personal Google Accounts 

    Resources 

  7. What’s changing 

    Beginning November 15, 2022, admins can manage Takeout settings from a new consolidated controls page, located at Admin console > Account > Google Takeout > User access to Takeout for Google services. We anticipate the new page to be fully rolled out within the next few weeks. Once the new page is fully available, the previous Takeout settings page—located at Admin Console > Apps > Additional Google Services > Google Takeout—will no longer be available. 


    Once the rollout is complete, admins can modify Takeout settings from the new consolidated controls page, as well as from additional service setting pages for services with an individual Takeout control (see here for a list of those services: Allow or block Google Takeout for users). 



    Who’s impacted 

    Admins 


    Why it matters 

    Admins can now specify which services users are allowed or not allowed to export data from via Google Takeout all from one place in the Admin Console.


    Getting started 



    Rollout pace 



    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 


    Resources 

  8. What’s changing 

    Today, we’re introducing Access Approvals, which builds on Access Transparency and Access Management. Access Approvals allows customers to explicitly approve or deny Google employees access to data during support and general maintenance. Access approvals will be rolling out over the course of the next several weeks.


    We’ve designed our systems to limit the number of employees that have access to customer data and to actively monitor the activities of those employees. Access Approvals allows our customers to set up granular controls—at an organizational unit or admin group level—to require explicit permission for Google to access covered content for a limited time period.




    Who’s impacted 

    Admins 


    Why it’s important 

    Access Approvals provides admins granular control over how Google accesses that data when support requests are initiated or maintenance is being performed. Critically, this gives customers the ability to approve or decline access on individual requests. 


    We know it’s essential that our customers have visibility and control over their systems and how they’re accessed by Google. This update, along with Sovereign Controls for Google Workspace, Client-side encryption, data regions, and Access Management capabilities, provide solutions for our customers to reach their digital sovereignty goals. 


    Getting started 


    Rollout pace 


    Availability 

    • Access Approvals is part of Google Workspace Assured Controls, which is available as an add-on for Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative. 

    Resources 

  9. What’s changing

    In addition to setting a custom duration for “Do Not Disturb” in Google Chat, you can now set a recurring schedule so you are not disturbed by Chat notifications on web, Android, and iOS. 

    This is useful when you want to mute notifications during your regular lunch break, or have “Do Not Disturb” set automatically over the weekend while away from your desk. We hope this feature enables you to better concentrate without Chat distractions or help you disconnect entirely from work when needed. 


    Getting started 


    Rollout pace 

    Web: 
    Android & iOS: 


    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
    • Available to users with personal Google Accounts 


    Resources 

  10. New updates 

    Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



    Easily assign Tasks from Google Docs on mobile
    Earlier this year, we made it easier for you to assign Tasks from Google Docs. This enables you to assign a checklist item to yourself or a colleague that will then show up in the assignee’s Tasks list. When edits are made to an assigned item in Tasks, such as a change to the title, due date or completion state, those updates will show in the Doc, and vice versa. We’re excited to announce that this is now available on the Docs Android and iOS apps. | Learn more here and here.



    Previous announcements


    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



    The new Gmail user interface is becoming the standard experience
    At the beginning of 2022, we announced a new user interface and a customizable, integrated view for Gmail, bringing critical applications like Gmail, Chat, and Meet in one unified location. Starting this month, this user interface will become the standard experience for Gmail, with no option to revert back to the “original view.” With the new UI, users are still able to change their Gmail theme, inbox type, and more through quick settings. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. | Learn more.



    Trust rules in Google Drive now generally available
    In July 2022, we announced an open beta for trust rules in Google Drive. Beginning today, this feature will become available for eligible Google Workspace customers. Trust rules give admins more control over how files can be shared, both within and outside of their organization. For example, admins can limit what specific departments can access versus other parts of their organization. See our original announcement for more information. | Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard customers only. | Learn more



    Use Key Migration to change or add key services for Client-side encryption
    As we continue to expand Client-side encryption (CSE) across Google Workspace products, we’re introducing Key Migration which allows admins to enable additional key services or change their existing key service. In both cases, built-in controls ensure key migrations are performed safely, with support for backup key services and potential roll backs. These ensure encrypted data remains inaccessible to Google and fidelity is maintained through the migration process. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more


    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).