Google Workspace Updates
This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Adding new capabilities to Google Vids’ ‘Help me create’
What’s changing
When constructing a vid, you can easily get started by using a set of generative AI capabilities. Gemini’s ‘Help me create’ can generate a fully editable first draft of your video using a prompt and content from your Google Drive. After choosing a style, Gemini pieces together your vid with suggested scenes, including recommended stock media, text, scripts per scene, and even a background music track.Today, we’re excited to introduce a new ‘Help me create’ feature that automatically generates AI voiceovers for each scene of your Vid from the AI suggested scripts.With this update, you can:- Eliminate the manual effort of recording “the perfect take”
- Gain easy access to a variety of voiceovers that provide you with professional-sounding video narration
- Save time matching voiceovers to scenes in your video with automatic audio to scene alignment
AI voiceovers are intended to save you time so you can get to a first draft faster, but you are still able to easily edit your suggested scripts and update your voiceovers in one click, or select from a variety of different AI voices with different pitches and tones to best suit your video’s purpose.Getting started
- Admins: Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about turning Vids on or off for users.
- End users:
- To start, open Google Vids and choose an option to create a new video. You can create a new video or make a copy of an existing video for editing. Visit the Help Center to learn more about getting started with Google Vids. Visit the Help Center to learn more about creating scripts & voiceovers in Google Vids.
- You can use Vids on your computer with the two most recent versions of these browsers:
- Chrome
- Firefox
- Windows only: Microsoft Edge
- Other browsers may work, but you might not be able to use all of the features.
- You can access our always-on resources in the Google Workspace Learning Center to learn what you can do with Google Vids.
- Currently, Vids is available in the user’s local language, but the AI features (e.g. Help me create, read-along teleprompter) are only available in English at this time.
- Note: View and collaborate access is available to anyone with a Google Workspace account, while create and copy access is available for select editions of Google Workspace customers.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 20, 2025
Availability
Available for Google Workspace:- Business Standard and Plus
- Enterprise Standard and Plus
- Essentials, Enterprise Essentials and Enterprise Essentials Plus
- Education Plus
- Customers with a Gemini Business*, Enterprise*, Educationor Education Premium add-on
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.Resources
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Contextual Smart Replies now available for Google Workspace Business and Enterprise editions
What’s changing
Earlier this year, we announced that we’re including the best of Google AI directly into Workspace Business and Enterprise plans without the need to purchase a separate Gemini add-on. In addition, we recently introduced Google Meet and Google Chat AI-powered features to Business and Enterprise editions, and today were excited to add contextual Smart Replies to the list of available features.If you’re short on time or need help finding the right words, Gemini can analyze the context of an email and offer more detailed responses to fully capture the intent of your message. After initiating an email reply, users will see a few response options at the bottom of their screen that take the full content of the email thread into consideration. Hover over each response to get a quick preview of the text, select the one that feels right for the situation, and edit it as you see fit or send the response immediately.
Who’s impacted
End usersWhy you’d use it
The contextual Smart Reply feature saves time and makes replying to emails more efficient.Getting started
- Admins: Visit the Help Center to learn more about Gemini feature settings.
- End users: Make sure “Smart features and personalization” is enabled in Gmail to access this feature. Visit the Help Center to learn more about smart features & controls and contextual Smart Reply in Gmail.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 20, 2025
Availability
Available for Google Workspace:- Business Starter, Standard, and Plus
- Enterprise Starter, Standard, and Plus
These features are already available to Gemini for Workspace add-on customers. Note that as of January 15, 2025, Gemini Business, Gemini Enterprise, AI Meetings & Messaging, and AI Security add-ons are no longer available for purchase. Please refer to this announcement for more details.Resources
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New features available in NotebookLM and NotebookLM Plus
What’s changing
In addition to NotebookLM and NotebookLM Plus becoming available as a Google Workspace core service for business customers and the recent announcement of Context-Aware Access support for NotebookLM and Notebook LM Plus, we’re excited to introduce new features that improve upon the NotebookLM user experience:- A new interactive Mind Map lets users navigate complex topics in their notebooks, explore new connections and gain a deeper understanding of their materials. For example, a biology student working on their thesis about Coral Reef Ecosystem Decline might upload research papers and see a mind map of "Ocean Acidification," "Rising Sea Temperatures," "Pollution," and "Overfishing."
- A new output language selector allows users to choose the output language for generated text within NotebookLM. This means study guides, briefing documents, and chat responses will be generated in any selected language, making it easier than ever to understand and share work.
Who’s impacted
Admins and end users (18+)Additional details
NotebookLM and NotebookLM Plus are available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English.Your uploads, queries and the model's responses are not used to train models and are not reviewed by human reviewers or otherwise used for product improvement without permission. Your data remains your data and any files uploaded, queries and responses are not shared outside your organization’s trust boundary.Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each.Getting started
- Admins: Visit the Help Center to learn more about NotebookLM’s qualifying Google Workspace editions and how to turn this service on or off.
- End users: Visit the Help Center to learn more about NotebookLM and NotebookLM Plus.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 19, 2025
Availability
These features are available to NotebookLM and NotebookLM Plus users.NotebookLM is available as a core service for Google Workspace:- Business Starter
- Frontline Starter and Standard
- Essentials Starter, Essentials, Enterprise Essentials, Enterprise Essentials Plus
- Nonprofits
NotebookLM is available as an additional service for Google Workspace:- Education Fundamentals, Standard and Plus
NotebookLM Plus is available as a core service for Google Workspace:- Business Standard and Plus
- Enterprise Standard and Plus
Anyone who previously purchased these add-ons will also receive NotebookLM Plus as a core service:NotebookLM Plus is available as an additional service for Google Workspace for Education customers with these add-ons:- Gemini Education
- Gemini Education Premium
- Gemini Business*
- Gemini Enterprise*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.Resources -
Use Gemini in the side panel of Google Chat in additional languages
What’s changing
Over the last few months, we’ve released the use of Gemini in the side panel of Google Docs, Google Sheets, Google Drive, Google Slides and Gmail in additional languages and today we’re excited to expand the availability of Gemini in the side panel of Chat to the following languages:- Spanish
- Portuguese
- Italian
- German
- Japanese
- French
- Korean
Gemini in Chat helps users collaborate more effectively in their spaces, group messages and direct messages by providing conversation summaries, identifying action items, and searching the web. For additional information on Gemini in Chat, check out our original announcement of Gemini in the side panel of Chat.Additional details
Users may see the “Alpha” badge as we bring more features into Gemini in the side panel of Google Workspace.Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users:
- On web from chat.google.com, click on a space, thread, or message, then click the "Ask Gemini” icon at the top of the page to open Gemini in the side panel of Chat. From there, you can select from suggested prompts or type in your own query. Visit the Help Center to learn more about collaborating with Gemini in Google Chat and ensuring your smart feature settings are turned on.
- Note that for accessing other Gemini for Google Workspace features that are supported in English only, you will need to set your Google Account language to English.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 18, 2025
Availability
Available for Google Workspace:- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
- Gemini Business*
- Gemini Enterprise*
- AI Meetings and Messages*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.Resources -
Try Canvas, a new way to collaborate with the Gemini app
What’s changing
Starting today, you can create, format, and refine your documents or code in Canvas, a new collaborative space in Gemini.Generate and iterate on first drafts: after generating a first draft in Canvas, you can rapidly refine and ask Gemini for feedback to suggest edits. Update specific sections or the whole draft, and use the quick editor tools to change the tone, length, or formatting. From essays to blog posts to reports, up-level your documents in Canvas. If you want to collaborate with others on the content you just made, you can export it to Google Docs with a click.
Generate & iterate on code: Easily convert your ideas into working prototypes for web apps, code snippets and scripts, and more. Ask Gemini to generate & preview React or HTML code directly in Canvas in a familiar code editor, and review Gemini's changes on each turn.
Canvas is available globally across all Gemini-supported languages.Additional details
- Currently, Canvas is available on web (gemini.google.com) for Google Workspace business and education users. We’re planning to support Canvas in the Gemini mobile app for these users at a later date.
- Canvas is available to Google Workspace for Education users 13+ or the applicable age in your country.
Getting started
- Admins:There is no admin control for this feature.
- End users: From the Gemini app (gemini.google.com), select “Canvas” from the input bar or jump directly into Canvas by going to gemini.google.com/canvas. Visit the Help Center to learn more about creating docs & code with Canvas in Gemini Apps.
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Rollout pace
- Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on March 18, 2025
Availability
Available for Google Workspace:- BusinessStarter, Standard, Plus
- Enterprise Starter, Standard, Plus
- Education Fundamentals, Standard, Plus
- FrontlineStarter and Standard
- Essentials,Enterprise Essentials, Enterprise Essentials Plus
- Nonprofits
Available for Google Workspace customers with these add-ons:- Gemini Business*
- Gemini Enterprise*
- Gemini Education
- Gemini Education Premium
Resources
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See summaries of shared Google Docs, Slides, or Sheets files directly in Google Chat
What’s changing
Similar to how Google Chat’s summaries in the home view provide users with a bulleted synopsis of message content, we’re excited to introduce a new way to preview files shared in Chat.Starting today, users can easily summarize Google Docs, Slides, and Sheets files shared within a Chat conversation. Simply click the new “Summarize this file” button that appears within the respective file preview card in the conversation, and Gemini will summarize the file so you can get a quick overview without having to leave Chat.
Who’s impacted
End usersWhy you’d use it
By providing quick, on-demand summaries of files shared in Chat, Gemini helps you save time and get the gist of shared files instantly, eliminating the need to open each document.Getting started
- Admins:To access summaries in home, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users: You can turn this feature ON/OFF by turning Smart features & controls in Google products ON/OFF.
- On web, to see summaries of files shared in Chat, click the “Summarize this file” button. Visit the Help Center to learn more about summarizing a file in Chat.
Rollout pace
- Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 18, 2025, with expected completion by early April 2025
Availability
Available for Google Workspace:- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
Anyone who previously purchased these add-ons will also receive this feature:- Gemini Business*
- Gemini Enterprise*
- AI Meetings and Messages*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.Resources
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Gmail data loss prevention now supports “sensitive content snippets”
What’s changing
We recently launched data loss prevention for Gmail and, beginning today, Admins can see “Sensitive content snippets” for Gmail messages that trigger data loss prevention rules. This content is logged in the security investigation tool and admins can use the information to better identify security risks, determine whether a false positive was returned, and decide on an appropriate course of action.
Snippets are already available for DLP events for Drive, Chat, and Chrome. Visit our Help Center and our previous announcement for more information.
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Matched content and information about the data detector type is displayed in the side panel under ‘Log Details’ in the Security Investigation ToolGetting started
- Admins:
- Make sure any admins who need to review the snippets have the "view sensitive content" privilege. Only super admins have the ability to hide or unhide sensitive data from the log details.
- Visit the Help Center to learn more about preventing data leaks in email and attachments, viewing content snippets that trigger DLP rules, using Workspace DLP to prevent data loss, and the security investigation tool.
- DLP Snippets can be configured in the Admin console by going to Security > Data Protection > Data Protection Settings > Sensitive Content Storage. To view snippets in the security investigation tool, select any row from the “Description column” and scroll down to “Sensitive Content Snippets”. Here you’ll see the matched detector ID, the matched content starting character, and the matched content length.
Rollout pace
Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on March 18, 2025
Availability
Available to Google Workspace- Frontline Standard
- Enterprise Standard and Plus
- EducationFundamentals, Standard, Plus, and the Teaching and Learning add-on
- Enterprise Essentials Plus
- Also available for Chrome Enterprise Premium
Resources
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Use Gemini in the side panel of Google Slides in even more languages
What’s changing
Following up on our recent language availability announcement, we’re excited to announce that you can now use Gemini in the side panel of Google Slides, which includes the ability to generate images, in the following languages:- Arabic
- Catalan
- Chinese
- Czech
- Danish
- Dutch
- Finnish
- Greek
- Hebrew
- Hungarian
- Indonesian
- Malay
- Norwegian
- Polish
- Romanian
- Russian
- Swedish
- Thai
- Turkish
- Ukrainian
- Vietnamese
Additional details
- Users may see the “Alpha” badge as we bring more features into Gemini in the side panel of Google Workspace.
- Image generation of people is not supported in these additional languages at this time.
Getting started
- Admins: The default setting for Gemini features in Workspace services is on. See how you can manage access to AI features in Workspace services.
- End users:
- Gemini in the side panel will work according to the language you set in your Google account (myaccount.google.com/language). If you’re accessing other Gemini for Google Workspace features that are supported in English only, you will need to set your Google Account language to English.
- You can access the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Slides on the web. Visit the Help Center to learn more about collaborating with Gemini in the side panel of Slides.
Rollout pace
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 18, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 24, 2025
Availability
Available to Google Workspace:- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
- Customers with the Gemini Business or Gemini Enterprise add-on*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.Resources
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Beta update: Data loss prevention rules based on classification labels are now applied instantly in Gmail on the web
What’s changing
In November 2024, we announced an open beta for data classification labels in Gmail. To further enhance the experience, we’re pleased to announce that auto-classification labeling with data loss prevention (DLP) rules and actions triggered by classification labels detected in the message will now be applied instantly when using Gmail on the web. Previously, users were informed of any implications after messages left the inbox. With this update, the feedback is instant, providing the opportunity to educate users on why their message is classified, blocked or quarantined, and how to remedy the issue to keep their email communications flowing.
With this new functionality, and with this feature still in an open beta period, we strongly encourage you to continue providing feedback so we can optimize the feature for general availability. You can also use the form to sign-up for feedback sessions with the Google user research team to provide more detailed feedback.
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Who’s impacted
Admins and end users
Why it matters
Google Workspace's expansion of data classification labels to Gmail gives admins the ability to mitigate data exfiltration and gain a deeper understanding of shared data based on information type and sensitivity level to apply data protection policies appropriately. Some ways you can use Data Protection Rules with Classification Labels are:- Prevent messages based on a specific classification (e.g. Confidential, Internal, NTK) from being accidentally shared with unauthorized users.
- You can create a rule with specific label(s) as a condition and choose an action to trigger when a message is sent:
- Warn: users will see a notification that their message may contain sensitive information, helping to prevent accidental sharing. Note that this action does not block the message from being sent.
- Block:users will be notified that their message will not be sent unless the label is changed or removed (if data organization policy allows).
- You can also create a rule in a way that allows for sharing labeled messages only if confidential modeis enabled for the message.
- Enforce classification on every message or specific messages
- You can create a rule that warns users or blocks the message if a specific classification label is not found in the message. This can help educate users and drive adoption of your organization’s data classification policy among users.
- Automatically apply classification labels messages if specific information types are found in the message
- You can create a rule to automatically apply a specific classification label if certain criteria is met. For example, credit card information or medical information are contained within the email.
- You can also configure the rule to allow users to modify the label to a more appropriate one based on the situation and data classification policy of your organization.
For more detailed information, please refer to our beta announcement as well as our Help Center.Additional details
At this time, this update is only supported when using Gmail on the web. Stay tuned for further updates about instantaneous support in Gmail iOS and Android clients.Getting started
- Admins:
- Gmail classification labels can be enabled at the domain, group level, or individual user level. You also have the option to enable existing classification labels used in Drive for use in Gmail. The Label Manager tool can be accessed by going to Security > Access and data control or admin.google.com/ac/dc/labels in the Admin console.
- Visit the Help Center to learn more about getting started with classification labels, Gmail DLP & automatic classification labels, and preventing data leaks in email and attachments.
- Please continue to share your feedback to help us optimize this feature for general availability.
- End users:
- Depending on the data loss prevention rules configured by your admin, you may see a dialog letting you know that your message cannot be shared and how to fix your message so it can safely be shared. Visit the Help Center to learn more about classification labels in Gmail.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 18, 2025
Availability
The Label Manager and manual classification is available to Google Workspace:- Frontline Starter and Standard
- BusinessStandard and Plus
- Enterprise Standard and Plus
- Education Standard and Education Plus
- Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Data loss prevention rules with labels as a condition or labels as an action are available to:- Enterprise Standard and Plus
- Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade
- Frontline Standard
- Cloud Identity Premium (with a Workspace Edition that includes Gmail)
Resources
Google Workspace Admin Help: Gmail DLP & automatic classification labels (beta)
Google Workspace Admin Help: Get started as a classification labels admin
Google Workspace Admin Help: Prevent data leaks in email & attachments (beta)
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Admins can now deploy Context-Aware Access for NotebookLM and NotebookLM Plus
What’s changing
Building upon the recent announcement of NotebookLM and NotebookLM Plus becoming available as a Google Workspace core service with enterprise-grade data protection, we’re excited to introduce the ability for admins to specify Context-Aware Access (CAA) policies when their users access NotebookLM and NotebookLM Plus.
Who’s impacted
Admins and end usersWhy it’s important
Using Context-Aware Access, admins can set up different access levels for NotebookLM and NotebookLM Plus based on a user’s identity and the context of the request (location, device security status, IP address). This can help provide granular access controls without the need for a VPN, and give users access to Google Workspace resources based on organizational policies.Getting started
- Admins: Visit the Help Center to learn more about protecting your business with Context-Aware Access, about qualifying Google Workspace editions and how to turn this service on or off.
- End users: Visit the Help Center to learn more about NotebookLM and NotebookLM Plus.
Rollout pace
- Rapid Release and Scheduled Release domains: Available now.
Availability
Context-Aware Access is available for Google Workspace:- Enterprise Standard and Plus
- EducationStandard and Plus
- Enterprise Essentials Plus
- Frontline Standard
- Cloud Identity Premium
Resources
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