Google Workspace Updates

• Now generally available: extract and categorize data in AppSheet with the power of Gemini

  AppSheet Enterprise Plus users can now add the new AI Task powered by Gemini, directly into their existing AppSheet automations.

  What’s changing

  AppSheet Enterprise Plus users can now add the new AI Task powered by Gemini, directly into their existing AppSheet automations. This allows AppSheet to automatically extract key information from uploaded photos, parse complex PDFs, and categorize, route, and prioritize incoming requests based on their content. Users can also quickly test individual steps within their workflow using the integrated AI Task Step Testing feature.

  
  

  Beginning today, AI Task, as well as the “Extract” and “Categorize” functionality are now generally available for incorporation in your AppSheet automations. For more information, check out our Preview announcement.

  
  

  

  
  Example of Gemini extracting book info from its cover

  
  

  Additional details

  We’ve also made a few additional improvements between preview and general availability:

  • AI tasks now support more types of columns and in particular columns of REF types so you can leverage information in linked tables.
  • You can now extract information not just from images and PDF files, but also from unstructured text data hosted in your data sources. In other words, you can select Text and LongText columns as inputs to the AI task.
  • For admins, the AppSheet admin console now shows how many credits your organization is entitled to, how many have been consumed, how they are being used by your users and your applications. Visit the AppSheet Help Center to learn more.

  Additionally, running inline tests using the AI Task Step Testing feature will count towards your general AppSheet automation limits and entitled credits now that the feature is generally available.

  Getting started

  • Admins:Admins can define governance policies to control or disable the use of AI Tasks powered by Gemini – learn more about controlling which app creators can use AI in automations.
  • End users:Visit the Help Center to quickly learn how to set up an AI Task in your own app or simply make a copy of this AppSheet template app.

  Rollout pace

  • Available now.

  Availability

  • Available for Google Workspace customers with AppSheet Enterprise Plus

  Resources

  • AppSheet Help: Control which app creators can use AI in automations 
  • AppSheet Admin Help: Managing AppSheet AI credits
  • AppSheet Help: Extract information using AI
  • AppSheet Help: Categorize information using AI
  • AppSheet Help: Use AI in automations

  
  

• Use Gemini in Google Docs on iOS devices in 20+ languages

  We’re excited to bring the power of Gemini in Docs to your iOS devices so that you can more effectively understand, summarize, and ask questions about documents on mobile.

  What’s changing

  We’re excited to bring the power of Gemini in Docs to your iOS devices so that you can more effectively understand, summarize, and ask questions about documents on mobile. Gemini in Docs on iOS is available in 20+ languages. 

  
  

  

  Gemini in the Google Docs app on an iPhone

  Who’s impacted 

  End users 

  Why you’d use it

  Gemini is included in Google Workspace business plans, allowing you to easily work on-the-go without switching apps or downloading a separate AI solution. Now you can use Gemini in Docs on iOS devices to: 

  • Get the gist of a long research report with an AI generated summary that you can read on your phone while commuting 
  • Ask Gemini questions about a specific detail buried in a budget document so that you can find the answers you need before a meeting 
  • Quickly create the first draft of a launch plan with a simple prompt after a team brainstorm while the details are fresh in your mind 

  Additional details 

  Certain features, such as Help me write, Help me create,and image generationare not available on mobile at this time. 

  Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
  • Access Gemini by tapping on the spark icon on the top app bar. You can then navigate through different actions such as, “summarize this document,” or “suggest improvements” options, or submit a prompt of your own. 
  • This feature is only available on iOS tablets and phones running iOS 16+. 
  • Visit the Help Center to learn more about collaborating with Gemini in Google Docs. 

  Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 16, 2025 
  • Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on August 18, 2025 

  Availability 

  Available to Google Workspace: 

  • BusinessStandard and Plus 
  • EnterpriseStandard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Customers with the Gemini Business or Gemini Enterprise add-on* 

  *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

  Resources

  • Google Help: Supported languages for Gemini for Google Workspace 
  • Google Help: Use the side panel to collaborate with Gemini 
  • Google Help: Collaborate with Gemini in Google Docs

• Link your Google Calendar booking pages when composing emails in Gmail

  To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email.

  

  What’s changing 

  To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. By clicking the Calendar icon at the bottom of your email draft, you will see the list of existing booking pages and an option to create a booking page. Once a booking page is selected, it will be inserted into the email draft. 

  Who’s impacted 

  End users 

  Why you’d use it 

  With this update, you can manage scheduling all in one place, eliminating the need to open multiple tabs to figure out when you’re available and then reiterate that in an email. In addition to reducing the back-and-forth when negotiating or scheduling meeting times, this feature is especially useful when scheduling time with customers, partners or people outside your organization whose calendars are not visible to you. 

  Getting started 

  • Admins: There is no admin control required for this feature. 
  • End users: 
  • To add your booking page to an email draft, select the Calendar Icon > click the correct booking page (or create a booking page) > see the booking page inserted into your email draft > hit Send. 
  • Visit the Help Center to learn about appointment schedules in Google Calendar.

  Rollout pace 

  • Rapid Release domains: Full rollout (1–3 days for feature visibility) starting on July 15, 2025 
  • Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 28, 2025 

  Availability 

  • Appointment schedules are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts at no additional charge. 
  • Select features within appointment scheduling are only available to those with paid subscriptions. Please refer to this Help Center article to learn more. 

  Resources

  • Google Help: Schedule events in Gmail 
  • Google Help: Learn about appointment schedules in Google Calendar

• Now Generally Available: Migrate files from Microsoft SharePoint Online to Google Drive

  Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. Beginning today, this functionality is now generally available.

  What’s changing

  Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. Beginning today, this functionality is now generally available.

  Admins can use the New Data Migration service to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

  Additionally, you’ll notice a new, streamlined  interface designed to simplify your migration experience.

  
  Example of a running Microsoft SharePoint Online migration

  
  

  Additional details

  • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.
    

  Getting started

  • Super Admins: You can find this new solution in the Admin console under Menu > Data > Data Import & export > Data Migration (New). Visit the Help Center to learn more about Microsoft Sharepoint migrations.

  Rollout pace

  • Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 14, 2025

  Availability

  Available for Google Workspace:

  • BusinessStarter, Standard and Plus
  • Enterprise Starter, Standard and Plus
  • EducationFundamentals, Standard and Plus, the Teaching and Learning add-on
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits

  Resources

  • Google Workspace Admin Help: Migrate files from SharePoint Online
  • Google Workspace Admin Help: About the new data migration service

• Google Workspace Updates Weekly Recap - July 11, 2025

  Learn about six new features rolling out now across Workspace, see a recap of what was published on the Workspace Updates blog earlier this week, and see rollout completion information for previously announced features.

  6 New updates
  

  Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

  Veo 3 is now available in the Gemini app for select Workspace users
  At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers.
  
  With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes.
  
  There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.
  

  Adding Google Calendar sharing to Android devices

  In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone. 

  
  

  

  
  

  Automatically level audio across a video in Google Vids with balance sound 

  In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

  
  

  

  
  

  Gemini summary cards now available in Gmail on web 

  In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail. 

  
  

  

  
  

  Introducing a refreshed user interface in Google Drive for Desktop 

  In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop. 

  
  

  

  
  

  A new look and feel is coming for the Workspace Updates Blog 

  We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are: 

  • A completely refreshed user interface that brings the Workspace Updates Blog inline with other official Google channels. 
  • A compact layout that allows you to quickly scan multiple posts, making it easier to find the announcements that matter most to you. 
  • Easier navigation with product tags neatly categorized at the top of the page, and quick links to other resources like the Release Calendar. 
  • Auto translation for 100+ languages using Google translate right from the footer of the website. 

  These updates will also be available when viewing the Workspace Updates Blog on mobile.

  
  

  Previous announcements
  The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

  Use Gemini in Google Drive to execute basic organizational tasks
  Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive.

  
  Google Drive Events API now available in Developer Public Preview
  Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API.
  
  Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts
  We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls.
  
  Manage email subscriptions from a single location in Gmail
  Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions.
  
  Search for embedded content in Google Sites
  Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites.
  
  Drive IRM Update: More Control for File Owners and Shared Drive Managers
  Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM.
  
  Introducing Lucidchart and Lucidspark apps in Google Chat
  Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

  Completed rollouts
  

  The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

  Rapid Release Domains: 

  • Use Gemini in Google Docs on Android devices in 20+ languages
  • Join a meeting using “companion mode” from Android and iOS tablets (iOS)
  • Generate data with Gemini in Google Sheets
  • Live stream viewers can now send chat messages, plus additional host controls

  Scheduled Release Domains: 

  • Use Gemini in Google Forms to summarize form responses
  • Join a meeting using “companion mode” from Android and iOS tablets (Android)

  Rapid and Scheduled Release Domains: 

  • New look for the Gmail mobile app on iOS devices
  • Use suggestions in your client-side encrypted Google Docs
  • New class analytics and insights for educators in Google Classroom (Insights on the class analytics page and Analytics Tab)
  • Use Gemini in Google Forms to quickly create a new form
  • New host management control for who can ask to join a meeting
  • Create a Google Vid from Google Slides
  • Adding granular control options for who can respond to existing Google Forms
  • View the most relevant search results in Gmail
  • Automated meeting recording, transcripts and notes available in seven additional languages
  • Studio lighting in Google Meet is now available on all devices
  • Video file uploads are now available to Google Workspace users in the Gemini mobile app
  • Google Drive log events now include search related information
  • Boost productivity with scheduled actions in Gemini
  • Google Vids is now available for all Google Workspace for Education customers
  • Gemini in Google Classroom is now available to all Google Workspace for Education editions, with added features
  • FINRA Compliance for Google Workspace: Google Drive and Calendar Updates
  • Hardware Key Certificate Management for client-side encryption in Gmail
  • Now generally available: prevent sensitive changes by locking Google Groups
  • Join a client-side encrypted meeting from a Google Meet Hardware device
  • AppSheet Updates: New Licenses page in the AppSheet Admin Console and group based license controls for Enterprise Plus licenses
  • Google Drive Events API now available in Developer Public Preview
    

  For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

• Introducing Lucidchart and Lucidspark apps in Google Chat

  Third-party add-ons Lucidchart and Lucidspark, already available across Google Docs and Meet, are now supported in Google Chat.

  What’s changing 

  Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. Today, we’re excited to announce support for both of these apps in Google Chat.

  
  

  Lucidchart and Lucidspark’s integrations with Google Chat will enable users to: 

  • Get an immediate preview of Lucidspark and Lucidchart links shared in Chat conversations. 
  • Type “/lucidsearch” in Chat to find and share Lucid documents instantly.
  • Keep teams aligned by bringing visual context into conversations. 

  Searching for Lucid documents in Chat spaces

  Additional details 

  Lucid built this Chat integration using the new capability to build Chat apps as Workspace add-ons.

  
  

  Getting started 

  • Admins: 
  • If you have already admin-installed the Lucidchart and Lucidspark add-ons, then no action is needed. 
  • To enable the Lucid for Google Chat app for all users in a domain, or to add these apps to the allowlist for users to be able to install them, admins can admin-install or allowlist Lucidchart and Lucidspark from the Google Workspace Marketplace. 
  • Visit the Help Center to learn more about managing the Marketplace app allowlist for your organization.
  • End users: 
  • Every user that already has the Lucidchart and Lucidspark add-ons will automatically get the Chat app. 
  • If you do not have the Lucidchart and Lucidspark add-ons yet, you can install them from the Workspace Marketplace and they will automatically appear in Chat. 

  Rollout pace 

  • Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 10, 2025

  Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

  Resources 

  • Google Workspace Admin Help: Install Marketplace apps for your organization 
  • Google Workspace Marketplace: Lucidchart and Lucidspark

• Drive IRM Update: More Control for File Owners and Shared Drive Managers

  Individual Google Drive file owners and shared drive managers can now apply printing, copying, and downloading restrictions to users with edit permissions.

  What’s changing

  The Information Rights Management (IRM) feature for Drive prevents the downloading, copying and printing of documents for viewers and commenters. Currently, individual file owners can use IRM to limit viewers and commenters from printing, copying, or downloading a file. Earlier this year, we launched the ability for admins to restrict these actions for users with edit permissions.

  
  Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. 

  
  As a whole, IRM controls give both admins and end users the ability to help prevent sensitive content from being leaked.

  
  

  

  
  

  Getting started

  • Admins: IRM can be applied to all users, including file writers and owners, when it is applied by a Data Loss Prevention (DLP) rule. Visit the Help Center to learn more about preventing commenters and viewers from downloading, printing, or copying files and our previous announcement concerning the ability for admins to restrict actions for users with edit permissions.

  • End users: Once this feature is enabled, all entry points for downloading, printing, and copying will be removed from Google Drive, Docs, Sheets, and Slides on all platforms. Note: If a file has both an administrator-applied IRM setting and a file owner setting on it, the administrator setting takes priority. Visit the Help Center to learn more about stopping, limiting, or changing how your files are shared.

  
  

  Rollout pace

  • Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 8, 2025, with expected completion on August 5, 2025

  
  

  Availability

  • IRMcontrols are available for all Google Workspace customers
  • Data Loss Prevention Rules and Context-Aware Access conditions are available for Google Workspace:
  • Enterprise Standard and Plus
  • EducationFundamentals, Standard, Plus, and the Teaching and Learning add-on
  • Frontline Standard
  • Enterprise Essentials and Enterprise Essentials Plus

  Resources

  • Google Help: Stop, limit, or change sharing

  • Google Drive Help: View security limitations on Google Drive files

  • Google Workspace Admin Help: Combine DLP rules with Context-Aware Access conditions

  • Google Workspace Admin Help: Prevent commenters and viewers from downloading, printing, or copying files FAQ

  • Google Workspace Admin Help: Control access to apps based on user & device context

  • Workspace Updates Blog: Prevent the downloading, printing, or copying of files by all users with Enhanced IRM for Google Drive Data-Loss Prevention

• Search for embedded content in Google Sites

  Search results on Google Sites will now include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs.

  What’s changing

  Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. 

  
  

  This highly-requested update expands the search capabilities beyond just the content on the page, providing a more comprehensive and efficient experience. This feature helps you find exactly what you're looking for, whether it's on a page or within an embedded file. 

  

  Additional details 

  • For existing sites, the fastest way to enable this feature is to re-publish your site. 
  • If you choose not to republish, embedded search will still become available on your Site in the coming months. 
  • No action is required for new sites as the feature will be enabled by default. 

  Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about searching embedded Drive files in Google Sites.

  Rollout pace 

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 8, 2025
  • Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 31, 2025 

  Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. 

  Resources 

  • Google Help: Search embedded Drive files in Google Sites

• Manage email subscriptions from a single location in Gmail

  With the new “Manage subscriptions” view, you can organize your subscription emails and easily unsubscribe from the ones you no longer want – all from a single place.

  What’s changing 

  Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. 

  
  

  With the “Manage subscriptions” view, you can organize your subscription emails and easily unsubscribe from the ones you no longer want – all from a single place. 

  
  

  To find this view, click the navigation bar in the top-left corner of your inbox and select “Manage subscriptions.” Your active subscriptions are sorted by the most frequent senders alongside the number of emails they’ve sent you in the past few weeks. If there’s a sender you no longer wish to receive emails from, you can easily unsubscribe in one click, and Gmail will send an unsubscribe request to the sender on your behalf. 

  
  

  

  Additional details 

  If you are a bulk sender wanting to know more about unsubscribe requirements, please see additional details here. 

  
  

  Getting started 

  • Admins:There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about managing your subscriptions in Gmail, unsubscribing from an email and blocking or unblocking an email address. 

  Rollout pace

  Web: 

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 8, 2025 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 28, 2025 

  Android: 

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 14, 2025 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on 31, 2025 

  iOS: 

  • Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 21, 2025 

  Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

  Resources 

  • Google Help: Block or unsubscribe from emails 
  • Google Help: Manage your subscriptions in Gmail 
  • Google Help: Unsubscribe from an email 
  • Google Help: Block or unblock an email address
  • Keyword Blog: Declutter your inbox with Gmail’s newest feature

• Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts

  What’s changing 

  We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place.

  

  Suggested next steps are now included in the notes email

  
  

  
  

  Also part of this update, meeting hosts and co-hosts for meetings taken on a web browser can now choose who the meeting notes should be sent to: all invited guests, invited guests in your organization, or hosts and co-hosts only. Note that the default setting is “Invited guests in your organization”.

  
  

  Once you change the sharing setting, it will persist for that meeting and recurring meetings in that series. You can always change the setting as needed. Sharing is based on the Calendar invitees. 

  
  

  

  Before you turn on “Take notes for me”, you can choose who the meeting notes should be sent to.

  
  

  Getting started

  • Admins: Visit the Help Center to learn more about allowing Gemini in Google Meet to take notes for my users.
  • End users: Visit the Help Center to learn more about taking notes for me in Google Meet.

  Rollout pace

  • Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025

  Availability

  Available to Google Workspace

  • BusinessStandard and Plus
  • EnterpriseStandard and Plus
  • Also available with the Gemini Education Premium add-on

  Anyone who previously purchased these add-ons will also receive this feature:

  • Gemini Enterprise*
  • AI Meetings & Messaging*

  *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

  
  

  Resources

  • Google Workspace Admin Help: Let Google Meet AI take notes for my users
  • Google Help: Take notes with Gemini in Google Meet